Administrative Officer

Al Musahim Investment LLC - Sole Proprietorship LLC; Abu Dhabi; On-site; AED 36,000 - 60,000; Full time

Job summary

Al Musahim Investment LLC - Sole Proprietorship LLC in Abu Dhabi is seeking a detail-oriented Admin Secretary to support management and office operations. The role covers secretarial tasks, correspondence handling, document preparation, and calendar management.

The ideal candidate is a female with a valid EU passport, strong English skills, and solid MS Office proficiency; UAE experience is highly preferred.

Qualifications

• Female candidate with a valid EU passport – mandatory.
• Previous experience as Admin Secretary, Secretary, Administrative Assistant, or similar role.
• UAE work experience is highly preferred.
• Excellent written and verbal communication in English.
• Knowledge of Arabic is an advantage.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize, and work under pressure.
• Professional appearance and communication; able to work independently.

Responsibilities

• Manage daily administrative and secretarial tasks to support management and office operations.
• Handle incoming and outgoing emails, phone calls, correspondence, and other communications.
• Prepare and format letters, reports, presentations, forms, and official documents.
• Schedule meetings, appointments, and maintain management calendars.
• Organize meetings, prepare necessary documents, and follow up on action items when required.
• Maintain accurate physical and electronic filing systems and ensure documents are organized.
• Coordinate with internal departments, clients, suppliers, and external parties as required.
• Assist with preparing and maintaining company records, documents, and administrative reports.
• Handle confidential information professionally and maintain discretion.
• Assist with basic administrative documentation, data entry, and record keeping.
• Support management with general office and administrative requirements.
• Monitor office supplies and coordinate replenishment when required.
• Ensure administrative tasks are completed accurately and within deadlines.
• Perform other duties and administrative tasks as assigned by management.

Skills

English

Communication skills

Organization

Time management

Attention to detail

Multitasking

Teamwork

Discretion

Professional appearance

Tools

Microsoft Office

Job description

1. Manage daily administrative and secretarial tasks to support management and office operations.

2. Handle incoming and outgoing emails, phone calls, correspondence, and other communications.

3. Prepare and format letters, reports, presentations, forms, and official documents.

4. Schedule meetings, appointments, and maintain management calendars.

5. Organize meetings, prepare necessary documents, and follow up on action items when required.

6. Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.

7. Coordinate with internal departments, clients, suppliers, and external parties as required.

8. Assist with preparing and maintaining company records, documents, and administrative reports.

9. Handle confidential information professionally and maintain a high level of discretion.

10. Assist with basic administrative documentation, data entry, and record keeping.

11. Support management with general office and administrative requirements.

12. Monitor office supplies and coordinate with relevant personnel for replenishment when required.

13. Ensure administrative tasks are completed accurately and within deadlines.

14. Perform other duties and administrative tasks as assigned by management.

Desired Candidate Profile

1. Female candidate with a valid EU passport – Mandatory.

2. Previous experience as an Admin Secretary, Secretary, Administrative Assistant, or similar role.

3. UAE work experience is highly preferred.

4. Excellent written and verbal communication skills in English.

5. Knowledge of Arabic is an advantage.

6. Strong proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

7. Excellent organizational and time-management skills.

8. Strong attention to detail and accuracy.

9. Ability to multitask, prioritize responsibilities, and work effectively under pressure.

10. Professional appearance, attitude, and communication skills.

11. Ability to work independently as well as coordinate effectively with a team.

12. Trustworthy and capable of handling confidential information.

13. Basic knowledge of accounting, invoicing, or business documentation will be considered an advantage.

14. Good interpersonal skills with a professional and courteous approach.

15. Strong willingness to learn and take responsibility.