Administration Associate

Indus International FZC; Sharjah; Presencial; AED 36.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary AED 36,000–48,000 (tax-free)

Incentive AED 9,000–12,000

Free visa

Medical insurance

30 days paid annual leave

Air ticket after 2 years

Transportation provided

Descripción de la vacante

Indus International FZC, a leading HVAC manufacturing company in Sharjah, UAE, is seeking an Administration Associate to join our growing team. The role will provide administrative and personal assistant support to senior management, including travel bookings, calendar management, and documentation.

The ideal candidate will be highly organized, discreet, and capable of coordinating multiple tasks with tight deadlines. 2–5 years of related experience and strong MS Office skills are preferred.

Formación

• Bachelor's degree and relevant field experience are required.
• Experience in admin/PA/travel desk roles preferred.
• Excellent English communication and email drafting skills.

Responsabilidades

• Provide admin and PA support to senior management.
• Coordinate travel arrangements, flight bookings and itineraries.
• Manage calendars, meetings, and reminders for executives.
• Handle confidential documents with discretion and professionalism.

Conocimientos

English communication

Email drafting

Calendar management

Time management

Educación

Bachelor's degree in Business Administration, Commerce, Management or any relevant field

Herramientas

MS Office

Excel

Word

PowerPoint

Outlook

Microsoft Teams

Descripción del empleo

We re Hiring Administration Associate UAE Indus International FZC Sharjah UAE Dear All Indus International FZC a leading HVAC manufacturing company based in Sharjah UAE is looking for an experienced and dynamic Administration Associate to join our growing team

Position Details

• Position Admin Associate
• Department Admin
• Reporting To VP Operations CEO
• Location Sharjah United Arab Emirates

Job Purpose

We are looking for a highly organized proactive and responsible Administration Associate to provide administrative and personal assistant support to senior management The role will involve travel and ticket booking meeting coordination calendar management documentation follow-ups and day-to-day administrative assistance

Key Responsibilities

Travel amp Ticket BookingBook domestic and international air tickets for management employees and business visitors Coordinate flight schedules ticket changes cancellations re-bookings and refunds Arrange hotels airport transfers transportation and other travel requirements Coordinate with travel agencies and airlines for best available options Maintain records of travel bookings itineraries and related expenses Personal Assistant Management SupportProvide day-to-day Personal Assistant PA support to senior management Manage appointments calendars schedules and reminders Coordinate personal and official meetings as required Handle confidential documents and management-related information with discretion Follow up on important tasks and pending matters assigned by management Meeting amp Appointment CoordinationSchedule and arrange internal and external meetings Coordinate with participants and confirm meeting timings Arrange meeting rooms online meetings through Microsoft Teams Zoom and required equipment Prepare meeting agendas documents presentations and other materials when required Record important action points and follow up with concerned departments Administrative CoordinationDraft and send professional emails letters notices and other correspondence Maintain administrative records documents files and reports Coordinate with HR Finance Purchase Production Logistics and other departments Handle incoming calls messages visitors and official correspondence Assist in organizing management visits client visits business meetings and company events Follow-Up amp Daily CoordinationMaintain a daily task list and ensure timely follow-up on assigned activities Coordinate with internal teams and external parties on behalf of management Track pending approvals documents payments bookings and other requirements Provide timely updates to management regarding important pending matters Handle urgent and ad-hoc administrative responsibilities as required

Education & Experience

Education amp ExperienceBachelor s degree in Business Administration Commerce Management or any relevant field 25 years of experience in Administration Executive Assistant Personal Assistant Travel Desk or similar role Excellent English communication and email drafting skills Good knowledge of MS Office Excel Word PowerPoint Outlook and Microsoft Teams Experience in flight ticket and hotel booking is preferred Strong organizational and coordination skills Ability to manage multiple tasks and work under pressure Professional appearance and good interpersonal skills High level of confidentiality and integrity UAE experience will be an advantage

Preferred Skills

Preferred SkillsAir Ticket amp Travel Booking I Executive Personal Assistance I Calendar amp Appointment Management I Meeting Coordination I Email amp Correspondence I MS Office I Documentation amp Filing I Follow-Up amp Coordination I Vendor Travel Agency Coordination I Communication Skills I Time Management I Confidentiality

Ideal Candidate

Ideal CandidateThe ideal candidate should be smart well-organized proactive responsive and trustworthy with the ability to independently manage day-to-day administrative requirements and provide effective support to senior management

Compensation & Benefits

• Annual Salary Tax-Free AED 36 000 48 000 In-hand Equivalent to approximately INR 9 35 12 5 Lakhs per annum
• Annual Performance Based Incentive AED 9 000 12 000 Up to 25 of Annual Salary Equivalent to approximately INR 2 35L 3 12 Lakhs per annum
• Free Employment Visa
• Free Transportation
• Medical Insurance
• Factory Accident Insurance
• 30 Days Paid Annual Leave
• One Free Return Air Ticket after 2 Years of Service

Employment Terms

• Contract Duration 2 Years Renewable Probation Period 6 MonthsWeekly Off SundayUAE Public Holidays as per Company Policy
• Note Accommodation food Emirates ID charges and personal expenses will be borne by the employee

Bachelor's degree in Business Administration, Commerce, Management, or any relevant field.25 years of experience in Administration, Executive Assistant, Personal Assistant, Travel Desk, or similar role.Excellent English communication and email drafting skills.Good knowledge of MS Office, Excel, Word, PowerPoint, Outlook, and Microsoft Teams.Experience in flight ticket and hotel booking is preferred.Strong organizational and coordination skills.Ability to manage multiple tasks and work under pressure.Professional appearance and good interpersonal skills.High level of confidentiality and integrity.UAE experience will be an advantage.The ideal candidate should be smart, well-organized, proactive, responsive, and trustworthy, with the ability to independently manage day-to-day administrative requirements and provide effective support to senior management.