Admin Assistant

Wood; Sharjah; On-site; AED 36,000 - 60,000; Full time

Job summary

Wood seeks a proactive UAE National Administrative Assistant to support day-to-day operations in Sharjah. Fresh graduates and professionals with up to 10 years' experience are encouraged to apply in the Oil & Gas and Energy sector.

The role provides administrative, clerical and coordination support to ensure efficient office operations, clear communication and smooth execution of departmental activities while upholding confidentiality.

Qualifications

• 0-2 years of general administrative support experience.
• Strong filing and document management skills.
• Proficient in scheduling meetings and coordinating logistics.
• Excellent communication and confidentiality.
• Ability to work with multiple stakeholders.

Responsibilities

• Provide administrative support to department and management.
• Handle emails and telephone inquiries.
• Maintain electronic and hard-copy filing systems.
• Schedule meetings and coordinate logistics.
• Prepare reports and documents.
• Assist travel arrangements and expense tracking.
• Coordinate office supplies and inventories.
• Support onboarding activities.
• Ensure confidentiality.
• Perform other administrative duties.

Skills

Calendar management

Meeting coordination

Communication skills

Document control

Confidentiality

Education

Diploma or Bachelor's degree

Job description

We are seeking a proactive and organized UAE National Administrative Assistant to support the day-to-day operations of our business This opportunity is open to fresh graduates and experienced professionals with up to 10 years of experience who are looking to build a rewarding career within the Oil amp Gas and Energy sector The role would be based in Sharjah UAE This recruitment activity supports the organization s Emiratization objectives and commitment to hiring UAE Nationals The successful candidate will provide administrative clerical and coordination support to ensure efficient office operations effective communication and smooth execution of departmental activities

For Graduate and Junior Candidates

• 0-2 Years Provide general administrative support to the department and management team
• Handle incoming correspondence emails and telephone inquiries
• Maintain and organize electronic and hard-copy filing systems
• Schedule meetings prepare agendas and coordinate meeting logistics
• Prepare routine reports presentations and documents
• Assist in travel arrangements accommodation bookings and expense tracking
• Coordinate office supplies and administrative inventories
• Support onboarding activities for new employees
• Ensure confidentiality of company information and records
• Perform other administrative duties as assigned

For Experienced Professionals

• 4-10 Years Manage calendars meetings and travel arrangements for senior management
• Coordinate departmental communications and stakeholder interactions
• Prepare reports presentations meeting minutes and business correspondence
• Support project documentation document control and records management activities
• Monitor administrative processes and recommend efficiency improvements
• Coordinate with internal departments clients contractors and external vendors
• Track department budgets invoices and procurement requests where applicable
• Assist with event planning workshops and corporate activities
• Ensure compliance with company policies and document management procedures
• Provide guidance and support to junior administrative staff when required

Fresh Graduates (0-2 Years)

• Diploma or Bachelor's Degree in: Internship or administrative experience is an advantage.

Experienced Candidates (3-10 Years)

• Diploma or Bachelor's Degree in a relevant field.
• 3-10 years of administrative, office coordination, executive support, or related experience.
• Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or Corporate environments is preferred
• Strong verbal and written communication skills.
• Professional and customer-focused approach.
• Ability to work effectively with multiple stakeholders.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• High level of integrity and confidentiality.
• Team player with a proactive and positive attitude.
• Strong problem-solving and coordination skills.