Admin Supervisor

XAD Technologies; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

XAD Technologies in the United Arab Emirates is seeking an experienced Administration Supervisor to oversee daily administrative operations, supplier relationships, and warehouse and asset management. You will supervise the administration team and coordinate with HR, Accounts, Procurement, and Projects to ensure smooth operations.

Ideal candidates have a Bachelor's in Business Administration or related field and 3–5 years of administration or office management experience.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3–5 years of experience in administration, office management, or supervision.
• Strong UAE market knowledge and local suppliers/vendors.
• Excellent organizational, leadership, negotiation and coordination skills.
• Proficiency in MS Office and SAP or similar software.

Responsibilities

• Oversee daily administrative operations and supervise the administration team.
• Manage supplier and vendor relationships across the UAE and negotiate quotations.
• Monitor warehouse operations, inventory, stock issuance, and asset utilization.
• Oversee staff accommodation, maintenance, and facilities.
• Maintain records of staff SIMs, equipment, and assets.
• Coordinate with HR, Accounts, Procurement, Projects and other departments.
• Coordinate company events and corporate activities within budgets.
• Maintain accurate records of suppliers, contracts, and administrative documentation.

Skills

Organizational leadership

Negotiation

Coordination

English communication

multitasking

Education

Bachelor's degree in Business Administration or a related field

Tools

MS Office (Excel, Word, Outlook)

SAP or relevant business software

Job description

Job Description:

We are looking for an experienced Administration Supervisor to oversee daily administrative operations, supplier and vendor management, warehouse and accommodation monitoring, asset management, and administration team supervision. The ideal candidate should have strong UAE market knowledge, excellent organizational skills, and the ability to manage multiple responsibilities effectively.

Key Responsibilities:

• Manage supplier and vendor relationships across the UAE and negotiate competitive quotations and rates.
• Identify cost-saving opportunities while maintaining quality and operational requirements.
• Monitor warehouse operations, inventory, stock issuance, material storage, and asset utilization.
• Manage staff accommodation, including occupancy, room allocation, maintenance, cleanliness, and facilities.
• Maintain records of staff SIMs, mobile connections, office equipment, and company assets.
• Oversee daily office administration, including supplies, stationery, maintenance, utilities, and housekeeping.
• Coordinate company events, employee gatherings, meetings, and other corporate activities within approved budgets.
• Maintain accurate records of suppliers, contracts, accommodation, inventory, SIMs, assets, and other administrative documentation.
• Maintain strong knowledge of UAE suppliers, service providers, accommodation options, rental facilities, and administrative services.
• Supervise the administration team, assign responsibilities, monitor performance, and ensure timely completion of tasks.
• Coordinate with HR, Accounts, Procurement, Projects, and other relevant departments to ensure smooth operations.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• 3–5 years of experience in administration, office management, or administrative supervision.
• Strong knowledge of the UAE market and local suppliers/vendors.
• Strong organizational, leadership, negotiation, and coordination skills.
• Excellent communication skills in English; Arabic is an advantage.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good working knowledge of SAP or relevant business software.
• Ability to multitask, prioritize work, and perform effectively under pressure.