Administration Assistant- UAE National

Al Tayer Group; United Arab Emirates; On-site; AED 45,000 - 67,000; Full time

Job summary

Al Tayer Group is seeking an administrative support professional to assist the Manager and department staff with day-to-day duties in the UAE. The role covers answering calls, greeting walk-in customers, distributing mail, handling stationery, and coordinating with vendors.

The ideal candidate should have 0–2 years of admin or travel industry experience and basic computer literacy, including MS Excel. This is an on-site position based in the United Arab Emirates.

Qualifications

• 0–2 years experience in travel industry or admin role.
• Proficient with basic MS Excel and computer literacy.

Responsibilities

• Answer telephone calls, screen and divert or take messages for staff; greet customers and direct them to the concerned staff.
• Distribute incoming mail to relevant departments and handle outgoing mails, couriers and postage.
• Receive stationery requisitions, issue items and maintain records of issued stock.
• Monitor stationery and consumables usage and reorder to keep stock at optimum levels.
• Allocate costs to departments for stationery, consumables and postage; assist managers with drafting letters and liaising with suppliers or vendors.
• Maintain documentation system for storage and retrieval of documents and information.

Skills

Computer literacy

Tools

MS Excel

Job description

To provide ongoing support to administrative services and shoulder all the administrative responsibilities as functionally required by the Manager and the others concerned in the department

Responsibilities

• Functional Roles and Responsibilities
• Answer telephone calls, screen and divert or take messages for the staff and also greet and direct customers to the concerned staff and deal with the basic queries from the walk-in customers
• Arrange to distribute incoming mail to relevant departments and handle outgoing mails, couriers and postage for the departments.
• Receive stationary requisitions from the internal departments, issue them, and maintain an ongoing record of the issued stock.
• Monitor the utilization of stationary, consumables etc and order stocks to replenish the optimum levels for the office and pantry.
• Allocate costs on the basis of the bills received for stationary , consumables, postage etc to the respective departments
• Provide all necessary support and assist the managers in drafting and processing letters , faxing etc and liaise with Suppliers/vendors on behalf of ATTA Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information.
• Maintain and update all necessary records, files and database.

Qualifications

Years of Experience 0-2 years experience in the travel industry or in an Admin role

Knowledge and Skills Computer literacy with knowledge of basic MS Excel