Administration Officer (UAE National)

Velora Aviation; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Velora Aviation is seeking an organized administrative professional to support the Airport Operations department in Abu Dhabi. You will manage day-to-day office activities, maintain records, and coordinate onboarding for staff, ID passes, and permits.

The role requires strong Excel/Word/PowerPoint skills, 3+ years of administrative experience, and a background in airport or logistics environments is preferred. You will interact with HR, Finance, Procurement and IT to meet operational needs.

Qualifications

• Bachelor's degree or Diploma in Business Administration or related field (required).
• Minimum 3 years of administrative experience.
• Experience in airport operations, aviation, ground handling, airline, or logistics preferred.

Responsibilities

• Provide administrative support to the Airport Operations department and ensure smooth day-to-day office operations.
• Maintain operational records, employee files, rosters, attendance reports and departmental documentation.
• Coordinate staff onboarding, ID passes, airport permits, access cards and other administrative requirements.
• Prepare reports, presentations, meeting minutes and departmental correspondence.
• Liaise with HR, Finance, Procurement and IT to support operational requirements.
• Coordinate travel, accommodation, transportation and other logistics for operational staff.
• Monitor office supplies, uniforms, PPE inventory and raise purchase requests as needed.
• Track invoices, vendor documentation and ensure timely processing of payments and approvals.
• Support audits and ensure proper filing and compliance with policies and airport regulations.
• Assist department managers with scheduling meetings, calendars and coordinating activities.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree or Diploma in Business Administration

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

• Provide administrative support to the Airport Operations department and ensure smooth day-to-day office operations.
• Maintain operational records, employee files, rosters, attendance reports and departmental documentation.
• Coordinate staff onboarding, ID passes, airport permits, access cards and other administrative requirements.
• Prepare reports, presentations, meeting minutes and departmental correspondence.
• Liaise with internal departments such as HR, Finance, Procurement and IT to support operational requirements.
• Coordinate travel, accommodation, transportation and other logistics arrangements for operational staff when required.
• Monitor office supplies, uniforms, PPE inventory and raise purchase requests as needed.
• Track invoices, vendor documentation and ensure timely processing of payments and approvals.
• Support audits and ensure proper filing and compliance with company policies and airport regulations.
• Assist department managers with scheduling meetings, maintaining calendars and coordinating operational activities.
• Bachelor's degree or Diploma in Business Administration or related field.
• Minimum 3 years of administrative experience.
• Previous experience in airport operations, aviation, ground handling, airline, or logistics environment preferred.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Experience in document control, record management and administrative reporting.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and work effectively in a fast-paced operational environment.
• Strong organizational skills and attention to detail.