Admin - Tagalog Speaking Required

Dr Scent; Sharjah; On-site; AED 50,000 - 84,000; Full time

Job summary

Dr Scent in Sharjah, United Arab Emirates seeks a detail-oriented administrator to support invoice submission and billing operations. You will upload invoices and supporting documents to customer portals and monitor submission status.

The role requires strong data-entry skills, English communication, and proficiency with Excel and Outlook. Experience with finance admin or AR is a plus.

Qualifications

• Experience in online portals or data entry in a finance setting.
• Strong attention to detail and accuracy.
• Good written and spoken English; Arabic is a plus.

Responsibilities

• Upload invoices and supporting documents to customer portals.
• Check submission requirements and track invoice status.
• Resolve rejected submissions and follow up for missing documents.
• Maintain an updated invoice submission tracker.
• Organize and maintain records of submitted, pending, rejected, and approved invoices.

Skills

Attention to detail

Data entry

Finance knowledge

Tools

Microsoft Excel

Outlook

Job description

Key Responsibilities:

Uploading invoices and supporting documents to customer portals, checking submission requirements, tracking invoice status, resolving rejected submissions, coordinating for missing documents, and maintaining an updated invoice submission tracker.

• Good computer skills, particularly Microsoft Excel and Outlook.
• Experience in online portals, data entry, or invoice submission is preferred.
• Basic understanding of invoices, credit notes, delivery notes, LPOs/POs, and supporting documents.
• Good attention to detail and accuracy.
• Good communication skills in English; Arabic would be an advantage.
• Ability to follow up with customers and internal departments when documents or information are missing.
• Ability to organize and maintain proper records of submitted, pending, rejected, and approved invoices.
• Previous experience in Finance, Accounts Receivable, Billing, or Administration would be an advantage.