Administrator (UAE National Only) Dubai Based

KPMG Middle East Careers; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

KPMG Middle East Careers in Dubai is seeking a diligent Administrative Assistant to support document management, billing, procurement and contract administration. You will coordinate printing, translation, scanning, and courier services, and ensure invoices and important documents are securely stored on data servers.

You will review contract and project documents, assist with job code creation, raise tickets for cheque collection, and help onboard suppliers.

Qualifications

• Bachelor’s Degree holder.
• 1–2 years’ administrative experience, preferably within the UAE.
• Prior administration experience within a professional services firm is preferred.

Responsibilities

• Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
• Ensure invoices / important documents are stored on our data servers.
• Creation of Job codes.
• Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.).
• Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.
• Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with invoice uploads on client portals.
• Carry out any other duties as requested by the Senior Administrator / Administration Lead
• Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with onboarding of new suppliers/ Sub Contractors

Skills

Administrative support

Attention to detail

Education

Bachelor’s Degree

Job description

• Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
• Ensure invoices / important documents are stored on our data servers.

Document Management

JOB DESCRIPTION

• Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
• Ensure invoices / important documents are stored on our data servers.

Job Code Opening

• Creation of Job codes.
• Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
• Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.

Billing And Invoicing

• Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with invoice uploads on client portals.
• Carry out any other duties as requested by the Senior Administrator / Administration Lead

Procurement

• Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly.
• Assist with onboarding of new suppliers/ Sub Contractors

Education Requirements

• Bachelor’s Degree Holder

Work Experience Requirements

• Minimum of 1-2 years’ administrative experience preferably within the UAE.
• Prior Administration experience within a professional services firm is preferred