Assistant Coordinator - Invoicing

Sanad Aero Solutions Gmbh.; Abu Dhabi; On-site; AED 56,000 - 89,000; Full time

Job summary

Sanad Aerotech in Abu Dhabi is seeking an Assistant Coordinator - Invoicing to support the invoicing process within the Commercial department. You will collect data, maintain records, and coordinate with internal stakeholders to ensure timely invoice preparation.

The role offers exposure to invoicing systems and contractual procedures in a fast-paced aviation environment. A high school diploma or related qualification is required, with up to one year of related experience preferred.

Qualifications

• High school certificate or vocational qualification in Accounting, Finance, Business Administration, or related field.
• Diploma or associate degree preferred.
• Up to one year of invoicing, billing, accounting support, finance administration, or data entry experience desirable.
• Exposure to aviation, Engine MRO, commercial, or service industries advantageous.
• Fresh graduates with strong numerical and administrative skills are encouraged to apply.

Responsibilities

• Collect invoice-related information and supporting documentation from CMRO, shared folders, subcontractor invoices, and emails.
• Organize and maintain complete supporting documents for customer accounts according to filing and document-control standards.
• Enter and update invoice data in systems, templates, trackers, and spreadsheets, and escalate discrepancies as needed.
• Assist in compiling event cost information and basic invoice calculations.
• Apply Time and Material charges and fixed prices following established instructions.
• Follow up with internal stakeholders to obtain missing information for invoice files.
• Provide feedback on administrative issues and participate in process improvements.

Skills

Data entry accuracy

Attention to detail

Organizational skills

Teamwork

Strong numerical skills

Education

High school diploma/ vocational in Accounting, Finance or Business Admin

Diploma or associate degree preferred

Tools

Microsoft Office

Invoicing systems

Job description

SANAD1198 - Assistant Coordinator - Invoicing

Company:

Sanad Aerotech

Department:

Section:

Not Applicable

Sub-Section:

Not Applicable

Location:

Abu Dhabi, United Arab Emirates

Closing Date:

30-Sep-2026

About the Role

The Assistant Coordinator - Invoicing plays a key administrative and operational role within the Commercial department of the Aviation & Eron group. Reporting to the Invoice Team Leader, this full-time position is responsible for supporting the invoicing process by collecting, organizing, validating, and entering invoice-related data. The role ensures timely and accurate invoice preparation, maintains comprehensive records, updates routine reports, and coordinates clarifications with internal stakeholders. This position offers valuable exposure to invoicing systems, contractual requirements, and procedures in a fast-paced aviation environment.

Your Responsibilities

• Collect invoice-related information and supporting documentation from various sources including CMRO, shared folders, subcontractor invoices, and emails.
• Organize and maintain complete supporting documents for customer accounts according to filing and document-control standards.
• Enter and update invoice data in systems, templates, trackers, and spreadsheets, performing initial data checks and escalating discrepancies as needed.
• Assist in compiling event cost information, preparing basic invoice calculations, and supporting draft invoice preparation under guidance.
• Apply straightforward pricing elements such as Time and Material charges and fixed prices following established instructions.
• Follow up with internal stakeholders to obtain missing information and clarifications required to complete invoice files.
• Incorporate approved corrections into invoice documents prior to final review and issuance.
• Upload approved invoices and supporting documents to designated customer portals or communication channels.
• Maintain invoice files, trackers, and records to support accurate retrieval, reconciliation, and audits.
• Respond to routine invoice-related inquiries and refer complex matters to senior team members.
• Update routine work-in-progress, invoice status, and tracking reports, ensuring data completeness and accuracy.
• Compile basic data for event profitability and financial performance reporting.
• Assist in identifying missing information or delays and communicate these promptly.
• Participate in process improvement activities and special projects to enhance invoicing accuracy and efficiency.
• Provide feedback on administrative issues encountered during invoice preparation and support implementation of approved improvements.
• Perform other duties as assigned by the Invoice Team Leader.

Who we are looking for

We seek candidates with a high school certificate or vocational qualification in Accounting, Finance, Business Administration, or a related field; a diploma or associate degree is preferred. Up to one year of relevant experience in invoicing, billing, accounting support, finance administration, or data entry is desirable. Exposure to the aviation, Engine MRO, commercial, or service industries is advantageous. Fresh graduates with strong numerical and administrative skills are encouraged to apply.

The ideal candidate demonstrates foundational knowledge of invoicing and accounting, strong data entry accuracy, proficiency in Microsoft Office and invoicing systems, and keen attention to detail. Excellent organization, communication, and teamwork skills are essential, along with reliability and adherence to procedures. The ability to learn quickly, follow guidance, and maintain confidentiality is critical for success in this role.