Admin Staff | Admin Assistant | Office Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Office Administrator to handle day-to-day admin tasks, maintain records, prepare letters and reports, manage emails and calls, and coordinate meetings.

You will support HR, Accounts, Sales, and Operations, ensure confidentiality, and help with travel arrangements, filing, and office supplies. Freshers welcomed with strong communication and MS Office skills.

Qualifications

• Diploma, Bachelor’s degree, or equivalent qualification preferred.
• Freshers with strong communication and computer skills may be considered.
• Good typing and data-entry skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Handle general office administration and day-to-day activities.
• Maintain office records, files, documents, databases, and confidential information.
• Prepare letters, reports, quotations, spreadsheets, presentations, and other documents.
• Manage incoming/outgoing emails, calls, correspondence, and enquiries.
• Coordinate appointments, meetings, schedules, and internal activities.
• Perform accurate data entry and update company records.
• Assist with scanning, printing, photocopying, filing, and archiving.
• Support management with routine administrative tasks and coordination.
• Coordinate with employees, customers, suppliers, and other departments as required.
• Maintain filing systems for easy retrieval.
• Monitor stationery and arrange replenishment.
• Prepare daily, weekly, and monthly administrative reports.
• Follow up on pending documents, approvals, emails, and requests.
• Maintain attendance records and other administrative information.
• Assist with travel arrangements, meeting coordination, and appointments.
• Keep reception and office areas professional and organized.
• Handle confidential documents and company information responsibly.
• Provide administrative support to HR, Accounts, Sales, and Operations teams.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Data entry

Communication

Time-management

Attention to detail

Education

Diploma or Bachelor

Tools

Microsoft Office

Job description

1. Handle general office administration and day-to-day administrative activities

2. Maintain office records, files, documents, databases, and confidential information

3. Prepare letters, reports, quotations, spreadsheets, presentations, and other office documents

4. Manage incoming and outgoing emails, telephone calls, correspondence, and enquiries

5. Coordinate appointments, meetings, schedules, and internal office activities

6. Perform accurate data entry and maintain updated records in the company system

7. Assist with document scanning, printing, photocopying, filing, and archiving

8. Support management with routine administrative and coordination tasks

9. Coordinate with employees, customers, suppliers, and other departments when required

10. Maintain proper filing systems for easy retrieval of documents

11. Monitor office stationery and supplies and arrange replenishment when required

12. Assist in preparing daily, weekly, and monthly administrative reports

13. Follow up on pending documents, approvals, emails, and office-related requests

14. Maintain attendance records and other administrative information when required

15. Assist with travel arrangements, meeting coordination, and appointment scheduling

16. Ensure the reception and office areas remain professional and well organized

17. Handle confidential documents and company information responsibly

18. Provide administrative support to HR, Accounts, Sales, Operations, and Management teams when required

19. Maintain professional communication with clients, visitors, colleagues, and external parties

20. Complete assigned administrative tasks accurately and within deadlines

Desired Candidate Profile

1. Diploma, Bachelor’s degree, or equivalent qualification preferred

2. Previous experience in administration, office coordination, clerical work, or office support will be an advantage

3. Freshers with strong communication and computer skills may also be considered

4. Good knowledge of Microsoft Office, especially MS Word, Excel, Outlook, and PowerPoint

5. Good typing and data-entry skills

6. Strong verbal and written communication skills

7. Good organizational and time-management skills

8. Ability to handle multiple tasks and priorities

9. Strong attention to detail and accuracy

10. Ability to work independently as well as part of a team

11. Professional, responsible, punctual, and well organized

12. Ability to maintain confidentiality of company and employee information

13. Good interpersonal and customer-service skills

14. Willingness to learn and take responsibility for assigned tasks