Office Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Office Assistant to provide general administrative and operational support for daily office functions. You will help with documentation, scheduling, record keeping, and coordinating tasks across departments.

The role emphasizes strong organization, reliability, and clear communication as you assist teams, handle correspondence, and maintain up-to-date files to keep the office running smoothly.

Qualifications

• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Basic computer and administrative skills.
• Familiarity with Microsoft Office, Google Workspace, or similar tools.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Reliable, professional, and willing to learn.
• Ability to work independently and as part of a team.
• Strong problem-solving and coordination skills.
• Previous office or administrative experience is a plus but not required.

Responsibilities

• Provide general administrative support to the office and team members
• Organize and maintain digital and physical records
• Prepare documents, reports, spreadsheets, and correspondence
• Schedule meetings, appointments, and internal activities
• Respond to routine inquiries and direct requests to the appropriate team
• Perform basic data entry and update internal records
• Assist with filing, document management, and office organization
• Coordinate administrative tasks with different departments
• Maintain confidentiality when handling company information
• Support other office and operational tasks as required

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Team collaboration

Reliability

Problem-solving

Willingness to learn

Data entry

Tools

Microsoft Office

Google Workspace

Job description

This role is for an Office Assistant responsible for providing general administrative and operational support to ensure the smooth day-to-day functioning of the workplace. In this position, you will assist with documentation, scheduling, communication, record keeping, and other routine office activities. As an Office Assistant, you will work closely with team members, supervisors, and different departments to organize information, maintain records, prepare documents, and coordinate administrative tasks. You will help ensure that office procedures are completed efficiently and that employees have the administrative support they need. The role involves handling correspondence, updating records, organizing files, scheduling meetings, preparing reports, and assisting with general office requests. You may also support basic data entry, document management, and coordination with internal and external contacts. Strong organizational skills, attention to detail, reliability, and good communication abilities are important for success in this role. This position is suitable for candidates who enjoy structured administrative work and want to develop professional experience in office operations. The Office Assistant plays an important role in keeping daily administrative activities organized and helping the wider team operate efficiently.

Key Responsibilities

• Provide general administrative support to the office and team members
• Organize and maintain digital and physical records
• Prepare documents, reports, spreadsheets, and correspondence
• Schedule meetings, appointments, and internal activities
• Respond to routine inquiries and direct requests to the appropriate team
• Perform basic data entry and update internal records
• Assist with filing, document management, and office organization
• Coordinate administrative tasks with different departments
• Maintain confidentiality when handling company information
• Support other office and operational tasks as required

Qualifications

• Good organizational and time management skills
• Strong attention to detail and accuracy
• Basic computer and administrative skills
• Familiarity with Microsoft Office, Google Workspace, or similar tools
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Reliable, professional, and willing to learn
• Ability to work independently and as part of a team
• Strong problem-solving and coordination skills
• Previous office or administrative experience is a plus but not required