Administration Assistant

STS supreme technical services L.L.C; Dubai; On-site; AED 45,000 - 60,000; Full time

Job summary

STS supreme technical services L.L.C in Dubai seeks an organized Administration Officer to manage day-to-day office operations, handle calls and correspondence, and maintain records and filing systems. You will also prepare quotations and reports and coordinate with suppliers and internal teams.

Role requires at least 2 years in an administrative role, a degree in Business Administration or related field, and strong MS Office skills. English fluency is essential; Hindi knowledge is a plus.

Qualifications

• Minimum 2 years in an administrative or office support role.
• Bachelor's degree or Diploma in Business Administration, Commerce or a related field.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in English; knowledge of Hindi is an advantage.
• Ability to multitask and work efficiently in a fast-paced environment.
• Good knowledge of office administration, documentation and filing systems.
• Experience in preparing reports, quotations, and maintaining company records.
• Professional, responsible and detail-oriented with a positive attitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to coordinate with clients, suppliers and internal teams.
• Experience in the interior fit-out or construction industry is preferred.
• Immediate joiners are preferred.

Responsibilities

• Manage day-to-day administrative operations of the office.
• Handle incoming calls, emails and correspondence professionally.
• Maintain employee records, company documents and filing systems.
• Prepare quotations, reports, letters and other office documents.
• Coordinate with suppliers, clients and internal departments.
• Schedule meetings, appointments and maintain office calendars.
• Monitor and order office supplies and stationery.
• Maintain records of invoices, purchase orders and petty cash.
• Assist the HR department with recruitment onboarding attendance and leave records.
• Coordinate visa, labour and other government-related documentation when required.
• Maintain project files, contracts and company records.
• Support project teams with administrative and documentation requirements.
• Ensure office cleanliness and proper maintenance of office facilities.
• Handle courier services and document dispatch.
• Maintain confidentiality of company information and employee records.
• Prepare weekly and monthly administrative reports for management.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Time management

Communication skills

English proficiency

Hindi knowledge

Multitasking

Education

Bachelor's or Diploma in Business Administration/Commerce

Tools

Microsoft Office

Job description

Job Responsibilities

Manage day-to-day administrative operations of the office Handle incoming calls emails and correspondence professionally Maintain employee records company documents and filing systems Prepare quotations reports letters and other office documents Coordinate with suppliers clients and internal departments Schedule meetings appointments and maintain office calendars Monitor and order office supplies and stationery Maintain records of invoices purchase orders and petty cash Assist the HR department with recruitment onboarding attendance and leave records Coordinate visa labour and other government-related documentation when required Maintain project files contracts and company records Support project teams with administrative and documentation requirements Ensure office cleanliness and proper maintenance of office facilities Handle courier services and document dispatch Maintain confidentiality of company information and employee records Prepare weekly and monthly administrative reports for management Perform other administrative duties assigned by management

Requirements

• Minimum 2 years in an administrative or office support role.
• Bachelor's degree or Diploma in Business Administration, Commerce or a related field.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in English; knowledge of Hindi is an advantage.
• Ability to multitask and work efficiently in a fast-paced environment.
• Good knowledge of office administration, documentation and filing systems.
• Experience in preparing reports, quotations, and maintaining company records.
• Professional, responsible and detail-oriented with a positive attitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to coordinate with clients, suppliers and internal teams.
• Experience in the interior fit-out or construction industry is preferred.
• Immediate joiners are preferred.