Admin / HR Executive

OnPoint; Dubai; On-site; AED 80,000 - 140,000; Full time

Job summary

OnPoint in Dubai seeks an Admin / HR Executive to manage daily HR and administrative tasks for a growing team. You will maintain employee records, assist recruitment and onboarding, monitor attendance, handle staff documentation, and support payroll coordination with Finance.

The ideal candidate is highly organized, detail-oriented, and able to work independently, with UAE HR familiarity and Excel skills. Experience in staffing, events, or hospitality is advantageous.

Qualifications

• Experience in HR and administrative operations.
• Highly organized with excellent attention to detail.
• Strong communication, coordination, and follow-up skills.
• Ability to handle confidential information professionally.
• Capable of managing multiple priorities in a fast-paced environment.
• Familiarity with UAE HR procedures and employment documentation.
• Experience in staffing, events, hospitality, or manpower companies is an advantage.

Responsibilities

• Maintain employee records, files, documentation, and HR databases.
• Prepare employment contracts, letters, HR forms, reports, and internal trackers.
• Support employee onboarding and offboarding processes.
• Monitor attendance, leave records, timesheets, and staff documentation.
• Coordinate staff schedules and manpower requirements.
• Follow up on employee documents, IDs, permits, and expiry dates.
• Assist with recruitment administration, interview scheduling, and candidate documentation.
• Coordinate payroll-related information with the Finance department.
• Respond to employee queries and support internal HR communication.
• Ensure compliance with company policies, procedures, and HR requirements.
• Manage office administration, filing systems, and day-to-day administrative tasks.
• Prepare reports and provide administrative support to management.

Skills

HR operations

Organizational skills

Communication

Confidentiality

MS Excel

Attention to detail

Staff coordination

Education

Bachelor's Degree in Human Resources, Business Administration, or related field

Tools

Microsoft Excel

Job description

OnPoint is looking for a highly organized and proactive Admin / HR Executive to support the daily human resources and administrative functions of its growing team in Dubai. This role is ideal for professionals who enjoy managing multiple responsibilities while ensuring smooth HR operations and effective internal coordination.

The successful candidate will be responsible for maintaining employee records, supporting recruitment and onboarding activities, coordinating administrative tasks, and ensuring HR documentation remains accurate and compliant. Strong organizational skills, attention to detail, and the ability to work independently are essential for this position.

Key Responsibilities

• Maintain employee records, files, documentation, and HR databases.
• Prepare employment contracts, letters, HR forms, reports, and internal trackers.
• Support employee onboarding and offboarding processes.
• Monitor attendance, leave records, timesheets, and staff documentation.
• Coordinate staff schedules and manpower requirements.
• Follow up on employee documents, IDs, permits, and expiry dates.
• Assist with recruitment administration, interview scheduling, and candidate documentation.
• Coordinate payroll-related information with the Finance department.
• Respond to employee queries and support internal HR communication.
• Ensure compliance with company policies, procedures, and HR requirements.
• Manage office administration, filing systems, and day-to-day administrative tasks.
• Prepare reports and provide administrative support to management.

Requirements

• Experience in HR and administrative operations.
• Highly organized with excellent attention to detail.
• Strong communication, coordination, and follow-up skills.
• Ability to handle confidential information with professionalism.
• Capable of managing multiple priorities in a fast-paced work environment.
• Strong proficiency in Microsoft Excel, reporting, and documentation.
• Familiarity with UAE HR procedures and employment documentation.
• Ability to work independently and take ownership of assigned responsibilities.
• Previous experience in staffing, events, hospitality, or manpower companies is an advantage.

Strong knowledge of:

• UAE HR processes and employment documentation.
• Microsoft Excel, reporting, and record management.
• Recruitment administration, payroll coordination, and HR compliance.

Bachelor's Degree in Human Resources, Business Administration, or a related field (Estimated)