Admin Coordinator

Vibe Education LLC; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Vibe Education LLC in Dubai seeks an organized Front Office & Administrative Executive to manage daily operations, support student services, and assist with sales activities. You will maintain records, update the CRM, and prepare reports using Microsoft Office tools.

The role requires excellent English communication, attention to detail, and comfort with AI tools to boost productivity and efficiency. Prior front desk or sales support experience is preferred.

Qualifications

• Excellent English communication skills.
• Strong proficiency in Microsoft Office applications (Excel, Word).
• Comfortable using AI tools and productivity platforms.
• Quick learner with strong problem-solving and decision-making skills.
• Proactive, accountable, and adaptable with a positive attitude.
• Strong attention to detail and documentation skills.
• Professional appearance and customer-focused approach.
• Prior experience in sales support, administration, customer service, or front desk roles is preferred.

Responsibilities

• Manage front desk operations and provide professional support to students, visitors, and clients.
• Assist the sales team with follow-ups, quotations, documentation, and reporting.
• Maintain student records, CRM updates, and administrative documents.
• Prepare reports, spreadsheets, and business documents using Microsoft Office tools.
• Handle inquiries through phone, WhatsApp, email, and social media channels.
• Coordinate with internal teams to ensure smooth daily operations.
• Support marketing initiatives, including social media content and promotional activities.
• Utilize AI tools to improve productivity, reporting, and administrative efficiency.

Skills

English communication

Microsoft Office

AI tools

Problem solving

Attention to detail

Customer-focused

Professional appearance

Sales support experience

Tools

CRM familiarity

Job description

We are looking for an organized and proactive Front Office & Administrative Executive to manage daily operations, support student services, assist with sales activities, and maintain accurate records. The ideal candidate should have strong communication skills, attention to detail, and the ability to use digital tools to improve efficiency.

Key Responsibilities

• Manage front desk operations and provide professional support to students, visitors, and clients.
• Assist the sales team with follow-ups, quotations, documentation, and reporting.
• Maintain student records, CRM updates, and administrative documents.
• Prepare reports, spreadsheets, and business documents using Microsoft Office tools.
• Handle inquiries through phone, WhatsApp, email, and social media channels.
• Coordinate with internal teams to ensure smooth daily operations.
• Support marketing initiatives, including social media content and promotional activities.
• Utilize AI tools to improve productivity, reporting, and administrative efficiency.

Requirements

• Excellent communication skills in English.
• Strong proficiency in Microsoft Office applications (Excel, Word, etc.).
• Comfortable using AI tools and productivity platforms.
• Quick learner with strong problem-solving and decision-making skills.
• Proactive, accountable, and adaptable with a positive attitude.
• Strong attention to detail and documentation skills.
• Professional appearance and customer-focused approach.
• Prior experience in sales support, administration, customer service, or front desk roles is preferred.