Admin assistant cum Receptionist (Temporary)

Hire Rightt Human Resource Consultants; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A recruitment company in Dubai is seeking an Admin Assistant cum Receptionist for temporary support. The role involves managing incoming calls, coordinating transportation, and handling inventory control. Ideal candidates will have strong communication skills and proficiency in Microsoft Office. This position offers a dynamic work environment with key responsibilities in administration and reception.

Qualifications

• First rate listening and communication skills.
• Ability to manage inventory and supplies.
• Skilled in data sorting and processing.

Responsibilities

• Manage incoming calls and visitor announcements.
• Coordinate transportation for employees and visitors.
• Responsible for inventory control and reporting expenses.

Skills

Communication skills

Organization

Problem solving

Confidentiality

Data management

Tools

Microsoft Office

Job description

Admin assistant cum Receptionist (Temporary)

Main Job Purpose:

Reception

• Handles incoming calls, relays messages & supplies information to callers
• Greets and announces visitors
• Responsible for arranging lunch/tea/coffee for visitors
• Co‑ordinates transportation for Employees and visitors.
• Responsible for assigning office boy/cleaners duties
• Responsible for courier i.e. dispatched of both documents and non‑documents
• Updates and prepares the Monthly Attendance
• Ensure optimal services & costs by third party suppliers – grocery, courier, stationery, taxi etc.

Admin

• Responsible for the inventory or stock control of grocery & stationery items
• Responsible for creating admin‑related process flows for streamlining purposes
• Provides monthly accruals to Finance for admin‑related expensesRegularly updates the Medical Tracker Report for employees
• Manage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employees
• Prepares the Report as representation for admin expenses
• Provides executive support
• Upon approval, may also assists in other Managers with overflow work, including word processing, data entry, etc

Key Responsibilities & Skills

• First rate listening, grammar, numeracy, comprehension, presentation and communication skills
• Gathering and sorting data
• Utilising computer applications
• Preparing budgets, business documents and reports
• Being congenial
• Keeping records
• Being confidential
• Being professional and punctual
• Following and executing company policies and objectives
• Being reasonable and dependable

Reporting & Communication Skills

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

About The Company

Hire Rightt is a broad based recruitment company offering specialist assistance in the region, providing professional and personal recruitment services, offering flexibility and quality within a cost effective framework.

Hire Rightt is recognized as being unique in delivering people solutions from high level strategic planning through to practical day to day support. There are a number of characteristics that make us different.

At Hire Rightt our expertise spans the whole lifecycle of an organisation's human resources activities, bringing together best practise recruitment and retention strategies, compensation and benefits advice, learning and development, career development, succession planning and if necessary, outplacement support all under one roof. In this way, our capability uniquely mirrors the full spectrum of HR activities, allowing us to provide a total solution that really meets the organisation's needs.