Administrative Assistant

Turner & Townsend International Limited; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Turner & Townsend International Limited, Abu Dhabi, UAE, seeks an organized Administrative Assistant to provide comprehensive administrative support to the office and teams. The role focuses on calendar management, travel coordination, and efficient handling of documentation in a fast-paced environment.

The ideal candidate has 3–5 years of experience in administrative roles, strong Microsoft Office skills, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• 3–5 years in administrative, office support, or coordinator roles.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational and time-management abilities.
• Experience handling confidential information with discretion.

Responsibilities

• Provide administrative support to management and project teams.
• Manage calendars, schedule meetings, appointments, and logistics.
• Prepare correspondence, reports, presentations, and documents.
• Organize and maintain filing systems, records and confidential documentation.
• Handle calls, emails, and correspondence with timely responses and follow-up.
• Coordinate travel arrangements, accommodations, and expense claims.
• Support onboarding activities and administrative support for new hires.
• Liaise with internal departments, clients, vendors and external stakeholders.

Skills

Calendar management

Organizational skills

Communication

Discretion

Detail orientation

Tools

Microsoft Office

Job description

We are seeking a highly organized and proactive strong Administrative Assistant UAE National strong to provide comprehensive administrative and operational support to the team in Abu Dhabi The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office by managing administrative tasks coordinating meetings maintaining documentation and supporting internal stakeholders The ideal candidate will possess excellent communication and organizational skills strong attention to detail and the ability to manage multiple priorities in a dynamic and fast-paced environment

Provide administrative support to management and project teams Manage calendars schedule meetings appointments and coordinate meeting logistics Prepare correspondence reports presentations and other business documents Organize and maintain filing systems records and confidential documentation Handle incoming calls emails and correspondence ensuring timely responses and follow-up actions Coordinate travel arrangements accommodation bookings and expense claims as required Support the preparation of meeting agendas minutes and action trackers Monitor office supplies and coordinate procurement of administrative materials Assist with onboarding activities and administrative support for new employees Liaise with internal departments clients vendors and external stakeholders as required Maintain accurate databases contact lists and administrative records

Qualifications

• Minimum 3-5 years of experience in an administrative, office support, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience managing calendars, meetings, correspondence, and documentation.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and accuracy.
• Experience working in a corporate, professional services, engineering, consulting, or government-related environment is preferred.