Admin Assistant

HR jobs in Dubai; Dubai Emirate; On-site; AED 42,000 - 60,000; Full time

Job summary

Sonic Electronics is seeking an organized Admin Assistant to support day-to-day administrative activities and help maintain efficient office operations in Dubai. The role involves handling documentation, maintaining records, coordinating internal communications, and assisting with scheduling.

The ideal candidate should be detail-oriented, dependable, and able to manage multiple tasks while maintaining accuracy and professionalism.

Qualifications

• Experience in administrative support and records management.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support and maintain documentation.
• Coordinate internal communications and assist with scheduling meetings.
• Maintain physical and digital records with confidentiality.
• Enter and update information in company systems and generate basic reports.
• Support managers and team members with administrative tasks as needed.

Job description

Role overview: Sonic Electronics

is seeking an organized and reliable Admin Assistant to support day-to-day administrative activities and help maintain efficient office operations. The role involves handling documentation, maintaining records, coordinating internal communications, assisting with scheduling, and providing general administrative support to the team. The ideal candidate should be detail-oriented, organized, dependable, and able to manage multiple tasks while maintaining accuracy and professionalism.

Administrative Operations:

Provide day-to-day administrative support to ensure smooth office operations. Prepare, organize, and maintain documents, records, forms, and other administrative materials. Handle routine office correspondence and communicate information to relevant team members. Assist with filing, document organization, and maintaining easily accessible records. Monitor administrative tasks and ensure they are completed accurately and within required timelines. Support the team with general office-related activities as needed.

Documentation & Record Management:

Maintain accurate and organized physical and digital records. Prepare and update administrative documents, reports, and internal correspondence. Ensure important files and information are properly categorized and maintained. Retrieve documents and records when required by management or other departments. Check documents for completeness and accuracy before filing or submission. Maintain confidentiality when handling company and employee information.

Coordination & Communication:

Coordinate with internal departments to support daily administrative requirements. Communicate relevant information and updates to team members in a timely manner. Assist with scheduling meetings, appointments, and other office activities. Follow up on pending administrative requests and provide updates when required. Support communication between management, employees, suppliers, and other relevant contacts. Maintain professional and clear communication across all interactions.

Office Support & Scheduling:

Assist with meeting arrangements, calendars, appointments, and general office coordination. Help organize office supplies and monitor administrative requirements. Support the preparation of meeting materials, documents, and reports. Assist with routine office activities to maintain an organized working environment. Coordinate administrative tasks according to priorities and deadlines. Provide additional administrative assistance to management and team members when required.

Data Entry & Administrative Records:

Enter and update information accurately in company records and systems. Maintain organized spreadsheets, databases, and administrative files. Verify information for accuracy and report discrepancies when identified. Prepare basic administrative summaries and reports when required. Keep records updated and ensure information can be accessed efficiently. Handle administrative data carefully and maintain appropriate confidentiality.

Team & Management Support:

Provide administrative assistance to managers and other team members. Assist with preparing documents and information required for management review. Follow up on assigned tasks and provide timely status updates. Help coordinate routine administrative requirements across different departments. Manage multiple responsibilities while maintaining attention to detail. Contribute to an efficient, organized, and professional office environment.

About the Company:

Sonic Electronics operates in a professional business environment where organized administration, accurate documentation, and effective coordination support daily operations. This Admin Assistant role provides an opportunity to contribute to efficient office processes while supporting management and internal teams with essential administrative activities.