Administration Assistant

Baby Home ELC; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Baby Home ELC in Dubai seeks an organized Administrative Associate to support daily office operations and cross‑department coordination.

You'll manage records, assist with budgeting and invoicing, and serve as the first point of contact for clients and visitors, ensuring smooth communication and exceptional service. Proficiency in MS Office and familiarity with project management tools are preferred.

Qualifications

• Bachelor's degree required in Business Administration or related field.
• At least 2 years in an administrative role.
• Experience with MS Office and project management software preferred.

Responsibilities

• Coordinate daily office operations, schedule meetings, and ensure inter-department communication.
• Prepare and maintain accurate records, reports, and documentation with data-tracking tools.
• Assist in budgeting and financial tracking by processing invoices and expenses.
• Serve as first point of contact for clients and visitors, delivering professional customer service.

Skills

Strong organizational skills

Multitasking and prioritization

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Project management software

Job description

• Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.
• Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
• Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.
• Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.

Desired Candidate Profile

• Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.
• 2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.