Administrative Assistant

Media On Click FZ LLC; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Media On Click FZ LLC in Dubai is seeking an Administrative Assistant to provide day-to-day support to the Manager and coordinate administrative and operational activities. The role involves handling schedules, documents, and communications across departments and external parties.

The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with attention to detail. Strong MS Office skills and professional communication are essential for success.

Qualifications

• Experience in administrative, executive assistant, or office coordination roles.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the Manager.
• Coordinate schedules, meetings, and reminders.
• Prepare and manage documents, reports, presentations, and quotations.
• Follow up with clients, suppliers, and internal teams on pending requirements.
• Maintain filing systems and company records.
• Track deadlines, approvals, and payments.
• Assist with meeting preparation and research as needed.
• Support day-to-day office tasks and operational requirements.
• Identify tasks needing attention and keep operations organized.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Independent worker

Proactive

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative AssistantPosition Overview

We are looking for a highly organized, proactive, and reliable Administrative Assistant to provide day-to-day support to the Manager and assist with the smooth coordination of administrative and operational activities.

The role will work closely with the Manager and act as a key support person, helping manage tasks, follow-ups, documents, schedules, communications, and coordination across different departments and external parties.

Key Responsibilities

• Provide direct day-to-day administrative support to the Manager.
• Assist the Manager with organizing, coordinating, and following up on ongoing tasks and projects.
• Manage schedules, meetings, appointments, and reminders as required.
• Prepare, organize, and maintain documents, quotations, reports, presentations, and other business correspondence.
• Follow up with clients, suppliers, venues, partners, and internal teams on pending requirements and deliverables.
• Maintain proper filing and organization of company documents and records.
• Track pending tasks, deadlines, approvals, payments, and other follow-ups to ensure timely completion.
• Coordinate with different departments and provide updates to the Manager when required.
• Assist with meeting preparation, including agendas, documents, presentations, and follow-up actions.
• Support the Manager with research, information gathering, and preparing summaries when required.
• Assist with day-to-day office and administrative requirements.
• Take initiative in identifying tasks that require attention and support the Manager in keeping daily operations organized.
• Perform other administrative and coordination duties as assigned by the Manager.

Requirements

• Previous experience in an administrative, executive assistant, office coordinator, or similar support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and follow-up skills.
• Proactive, responsible, and able to work independently.
• Professional attitude with good interpersonal and communication skills.
• Ability to handle confidential information appropriately.
• Flexible and willing to assist with different tasks based on business requirements.

Key Qualities

• The ideal candidate should be organized, dependable, proactive, detail-oriented, and solution-focused. She should be comfortable working closely with the Manager, taking ownership of assigned tasks, following up without constant supervision, and providing reliable day-to-day support.