Administrative Assistant

Careers at UAE; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

Careers at UAE is seeking an Administrative Assistant in Dubai. The role involves managing day-to-day administrative tasks, including research, document management, and meeting coordination.

Ideal candidates will possess strong organizational skills, attention to detail, and two to four years of experience in similar roles. Proficiency in MS Office and excellent communication skills are essential for success in this position.

Qualifications

• High School Diploma or equivalent.
• 2-4 years of experience as an administrative assistant.
• Advanced MS Office skills required.

Responsibilities

• Perform research and produce reports, spreadsheets, and presentations.
• Type and proofread documents and correspondence.
• Coordinate meetings and conferences.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Advanced MS Office knowledge

Education

High School Diploma or equivalent

2-4 years of experience as Administrative Assistant

Job description

Administrative Assistant

Job Description

Job Overview: The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

Key Tasks and Responsibilities:

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations.
• Type and proofread documents, correspondence, and forms.
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one (1) or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or route to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Qualifications

Essential Qualifications and Education:

• High School Diploma or equivalent.
• Two to four (2-4) years of experience working in an administrative assistant role, preferably in a large corporation.
• Advanced knowledge of MS Office and other related software skills required; advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
• Excellent communication skills, both written and verbal.
• In-depth knowledge of business procedures, letters, and report formats.
• Able to read and comprehend instructions, and write correspondence and memos.
• Able to effectively present information to co‑workers and the public.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients.