Senior Administrative Assistant

McDermott International, Ltd; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

McDermott International, Ltd is seeking a Senior Administrative Assistant to provide advanced administrative support with limited supervision. The role requires handling confidential information, coordinating meetings, travel, and projects, and maintaining office systems with accuracy.

Candidates should have 5+ years in corporate administration, excellent MS Office skills, and strong communication. The position emphasizes organization, multitasking, and professional interaction across all

Qualifications

• High School Diploma or GED required.
• 5+ years of relevant experience in administration.
• Ability to read and comprehend instructions and write memos.
• Professional communication with all management levels and external clients.
• Handle sensitive information with integrity and confidentiality.
• Strong organization, urgency, and problem-solving skills.
• Team-oriented and able to support other admins.
• Excellent MS Office proficiency (PowerPoint, Excel, Word, Outlook).

Responsibilities

• Type and proofread documents, correspondence, and forms.
• Coordinate meetings, conferences, travel, and special projects.
• Maintain schedules for individuals and filing systems.
• Manage office supplies and materials for departments or projects.
• Answer calls, relay messages, and route issues appropriately.
• Process timesheets, vacation requests, and requisitions.
• Produce and distribute memos, letters, faxes, and forms.
• Review emails and maintain holiday records for the team.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Education

High School Diploma / GED

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

Job Description:

Job Overview

The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.

JOB DESCRIPTION

Key Tasks and Responsibilities:

• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Maintain office supplies and other materials required for departments or project activity
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure effective mail and package distribution
• Assist Employees and Managers with general administrative requests
• Perform additional assignments under the supervisor’s direction
• Organize and schedule meetings and appointments
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Produce and distribute correspondence memos, letters, fax, and forms
• Review/answer emails as needed
• Maintain up-to-date employee holiday records for the team
• Maintain a contact list
• Order office supplies
• Special projects as assigned

Qualifications

Essential Qualifications and Education:

• High School Diploma/GED
• 5+ years of relevant experience
• Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
• In-depth knowledge of business procedures, letters, and report formats
• Ability to read and comprehend instructions, to write correspondence and memos
• Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to work well with a team and support other admins as required
• Extremely organized and detail-oriented
• Ability to juggle multiple tasks with superb accuracy
• Knowledge of business procedures, letters, and report formats
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably. For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.