Admin Assistant

Al Haktur IT Solutions; Dubai; On-site; AED 54,000 - 78,000; Full time

Job summary

Al Haktur IT Solutions is seeking an organized Admin Assistant to provide comprehensive office support. The role emphasizes document management, data entry, and maintaining records while coordinating calendars and meetings.

You will handle emails, prepare reports and administrative documents, assist HR and finance teams, and ensure a professional office environment. Prior IT experience is a plus and confidentiality is essential.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Office Management, Management or related field preferred.
• Strong organizational and time-management abilities.
• Previous experience in IT or technology company is an advantage.

Responsibilities

• Provide day-to-day administrative and office support to management and employees.
• Maintain organized physical and digital files, records and company documents.
• Prepare, format, scan, print, photocopy and distribute office documents.
• Enter and update information in spreadsheets, databases and company systems.
• Manage incoming and outgoing emails, correspondence and routine communications.
• Answer telephone calls and direct inquiries to the appropriate department or employee.
• Schedule meetings, appointments and internal activities as required.
• Prepare meeting rooms and assist with meeting arrangements.
• Maintain calendars and provide reminders regarding appointments and deadlines.
• Prepare basic reports, letters, forms, presentations and administrative documents.
• Monitor office stationery supplies and equipment.
• Maintain records of office supplies and coordinate replenishment when required.
• Coordinate with vendors, courier companies, maintenance providers and other service suppliers.
• Assist with purchasing requests and routine office-related orders.
• Support HR with basic employee documentation, attendance records and administrative requirements.
• Assist the finance team with filing invoices, receipts and payment documents.
• Maintain accurate records of company assets, equipment and office materials.
• Coordinate with IT regarding office equipment and basic administrative requirements.
• Assist with employee onboarding arrangements and preparation of required office materials.
• Handle confidential company information and documents responsibly.
• Assist with travel arrangements, accommodation bookings or business-related logistics.
• Support the preparation of internal announcements and office communications.
• Maintain a clean, organized and professional office environment.
• Follow company policies and administrative procedures.
• Assist different departments during busy periods and special projects.
• Complete other administrative duties assigned by management.

Skills

Office administration

Document management

Data entry

MS Word

MS Excel

PowerPoint

Email management

Calendar coordination

Record keeping

Vendor coordination

Administrative reporting

Employee support

Confidentiality

Time management

Attention to detail

Communication

Teamwork

Education

Diploma or bachelor’s degree in Business Administration, Office Management, Management, or related field

Tools

MS Word

MS Excel

PowerPoint

Job description

The role involves managing documents coordinating schedules handling correspondence maintaining records supporting employees and assisting different departments with routine office requirements The ideal candidate should be well organized computer literate detail-oriented and capable of handling multiple administrative tasks in a professional business environment

Key Responsibilities

• Provide day-to-day administrative and office support to management and employees
• Maintain organized physical and digital files records and company documents
• Prepare format scan print photocopy and distribute office documents
• Enter and update information in spreadsheets databases and company systems
• Manage incoming and outgoing emails correspondence and routine communications
• Answer telephone calls and direct inquiries to the appropriate department or employee
• Schedule meetings appointments and internal activities as required
• Prepare meeting rooms and assist with meeting arrangements
• Maintain calendars and provide reminders regarding appointments and deadlines
• Prepare basic reports letters forms presentations and administrative documents
• Monitor office stationery supplies and equipment
• Maintain records of office supplies and coordinate replenishment when required
• Coordinate with vendors courier companies maintenance providers and other service suppliers
• Assist with purchasing requests and routine office-related orders
• Support HR with basic employee documentation attendance records and administrative requirements
• Assist the finance team with filing invoices receipts payment documents and other records when required
• Maintain accurate records of company assets equipment and office materials
• Coordinate with the IT team regarding office equipment and basic administrative requirements
• Assist with employee onboarding arrangements and preparation of required office materials
• Handle confidential company information and documents responsibly
• Assist with travel arrangements accommodation bookings or business-related logistics when required
• Support the preparation of internal announcements and office communications
• Maintain a clean organized and professional office environment
• Follow company policies and administrative procedures
• Assist different departments during busy periods and special projects
• Complete other administrative duties assigned by management

Skills amp Competencies

• Office administration
• Document management
• Data entry
• MS Word and Excel
• Email and correspondence
• Calendar and meeting coordination
• Record keeping
• Office supplies management
• Vendor coordination
• Administrative reporting
• Employee support
• Confidentiality
• Time management
• Attention to detail
• Communication and teamwork
• Diploma or bachelor s degree in Business Administration, Office Management, Management , or a related field is preferred.
• Previous experience as an Admin Assistant, Administrative Coordinator, Office Assistant, or similar position.
• Good knowledge of MS Word, MS Excel, PowerPoint, email, and office applications .
• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional attitude and good interpersonal skills.
• Ability to maintain confidentiality of company and employee information.
• Good filing and record-keeping skills.
• Ability to work independently and as part of a team.
• Previous experience in an IT or technology company is an advantage.