Office Assistant

Zahr Freighters; Dubai; On-site; AED 49,000 - 67,000; Full time

Job summary

Zahr Freighters is seeking an Office Assistant to support daily administrative tasks in our Dubai office. You will handle clerical duties, maintain filing systems, process mail and distribute documents across departments.

The role requires strong organizational skills, basic data entry, and proficiency with Microsoft Word and Excel. Prior experience in logistics or freight documentation is a plus, and immediate joining is preferred.

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Experience as an Office Assistant or Administrative role is welcomed.
• Strong skills in Word, Excel, email, and office equipment.

Responsibilities

• Assist with daily office administration and general clerical activities.
• Maintain and organize physical and digital files and documents.
• Handle printing, photocopying, scanning, filing and document distribution.
• Receive, sort and distribute incoming mail, couriers, packages and correspondence.

Skills

Office administration

Record management

Data entry

Microsoft Office

Courier handling

Communication skills

Time management

Teamwork

Attention to detail

Education

High school diploma or equivalent

Diploma or bachelor’s in related field (preferred)

Tools

Microsoft Word

Excel

Email client tools

Office equipment

Job description

• Assist with daily office administration and general clerical activities
• Maintain and organize physical and digital files records and documents
• Handle printing photocopying scanning filing and document distribution
• Receive sort and distribute incoming mail courier packages and correspondence
• Assist different departments with routine administrative and clerical requirements
• Perform basic data entry and update office records accurately
• Prepare simple letters reports forms spreadsheets and other office documents
• Maintain office supplies and coordinate replenishment when required
• Assist with meeting arrangements and prepare meeting rooms and materials
• Answer basic enquiries and direct visitors or calls to the appropriate department
• Coordinate with courier companies suppliers and service providers when required
• Assist with logistics-related documentation and routine paperwork
• Maintain a clean organized and professional office environment
• Help collect deliver or distribute documents between departments when required
• Support the administration team with scheduling and routine coordination
• Maintain confidentiality of company customer and business information
• Perform other administrative duties assigned by management

Skills amp Competencies

• Office administration and clerical support
• Document filing and record management
• Data entry and document preparation
• Microsoft Office skills
• Office supplies coordination
• Courier and correspondence handling
• Logistics documentation support
• Communication and interpersonal skills
• Time management and organization
• Teamwork and cooperation
• Attention to detail

Requirements

• High school diploma, diploma, or bachelor s degree in Business Administration, Office Administration , or a related field.
• Previous experience as an Office Assistant, Administrative Assistant, Office Clerk , or similar role is preferred.
• Basic knowledge of Microsoft Word, Excel, email, and office equipment.
• Good verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Ability to manage multiple routine tasks efficiently.
• Professional and helpful attitude.
• Ability to work independently and as part of a team.
• Basic knowledge of logistics or freight documentation is an advantage.
• Candidates available for immediate joining may be preferred.