Admin Assistant

BLUE OCEAN MANAGEMENT TRAINING & CONSULTANCIES

Abu Dhabi

On-site

AED 67,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Annual Ticket to home country

Employment Visa

Job summary

BLUE OCEAN MANAGEMENT TRAINING & CONSULTANCIES in Abu Dhabi is seeking an Office Administrator to provide essential support for smooth daily operations and to streamline processes across the organization.

The role involves greeting customers, handling inquiries, managing records, coordinating meetings and events, and assisting multiple departments to enhance efficiency while ensuring compliance with company policies.

Qualifications

Bachelor's degree in any relevant field.
Minimum 2 years of experience in an administrative or secretarial role.
Strong proficiency in MS Office suite.
Ability to thrive in a fast-paced environment.

Responsibilities

Greet customers and guests professionally upon arrival.
Answer calls, handle course inquiries and assist walk-in customers.
Manage courier requests and certificate collections.
Provide administrative support to management.
Organize and coordinate meetings and events.
Maintain detailed internal databases and customer filing systems.
Liaise with internal and external units for administrative tasks.
Arrange training sessions and schedule events.
Execute all administrative processes in line with company standards and policies.
Perform clerical tasks as needed.
Monitor and maintain office supplies and equipment inventory.
Assist other departments with document preparation, data analysis, and project coordination.

Skills

Organizational Skills

Communication

Customer Service

Resource Management

Technology Proficiency

Adaptability

Problem-Solving

Compliance

Cross-Functional Collaboration

Education

Bachelor's degree

Tools

MS Office

Job description

The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes manages information flow and supports team members across departments to enhance overall office efficiency.

Key Responsibilities

Greet customers and guests professionally upon arrival.
Answer calls handle course inquiries and assist walk-in customers.
Manage courier requests and certificate collections.
Provide administrative support to management.
Organize and coordinate meetings and events.
Maintain detailed internal databases and customer filing systems.
Liaise with internal and external units for administrative tasks.
Arrange training sessions and schedule events.
Execute all administrative processes in line with company standards and policies.
Perform clerical tasks as needed.
Monitor and maintain office supplies and equipment inventory.
Assist other departments with document preparation data analysis and project coordination.

Requirements

Bachelors degree in any relevant field.
Minimum 2 years of experience in an administrative or secretarial role.
Strong proficiency in MS Office suite.
Ability to thrive in a fast-paced environment.

Functional Competencies

Organizational Skills: Prioritize tasks manage time effectively and maintain organized records.
Communication: Excellent verbal/written skills with active listening to address concerns clearly.
Customer Service: Deliver prompt professional support with a friendly demeanor.
Resource Management: Track supplies procure materials and ensure equipment maintenance.
Technology Proficiency: Use LMS databases and office software; troubleshoot basic issues.
Adaptability: Handle changing priorities and unexpected challenges flexibly.
Problem-Solving: Identify issues make decisions and improve processes.
Compliance: Adhere to safety legal and industry standards.
Cross-Functional Collaboration: Work effectively across teams to support organizational goals.