Admin Assistant

Caliberly; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Caliberly in Dubai seeks an proactive administrative assistant to support sales and operations, ensuring smooth workflow and accurate records. You will coordinate meetings, manage documentation, and handle correspondence.

The role requires 1-2 years in admin, MS Office and CRM familiarity, strong organization, and confidentiality. You will assist onboarding and procure supplies, contributing to management reporting and team efficiency.

Qualifications

• 1–2 years of experience in an administrative or support role
• Bachelor's degree is a plus
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM tools
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with integrity
• Detail-oriented with a proactive approach to problem-solving

Responsibilities

• Provide administrative support to the sales and operations teams, ensuring smooth workflow.
• Manage and maintain accurate records of applications, approvals, and related documentation.
• Coordinate with DSAs to track sales submissions, commissions, and payouts.
• Schedule and organize meetings, appointments, and training sessions.
• Handle correspondence, including emails and phone calls, professionally and promptly.
• Prepare reports and presentations as needed for management review.
• Monitor office supplies and ensure timely procurement as per requirements.
• Assist in onboarding new team members and facilitating orientation sessions.

Skills

MS Office

CRM tools

Organizational skills

Time management

Communication skills

Confidentiality

Detail oriented

Problem solving

Education

High school diploma

Bachelor's degree (a plus)

Job description

• Provide administrative support to the sales and operations teams, ensuring smooth workflow.


• Manage and maintain accurate records of applications, approvals, and related documentation.


• Coordinate with DSAs to track sales submissions, commissions, and payouts.


• Schedule and organize meetings, appointments, and training sessions.


• Handle correspondence, including emails and phone calls, professionally and promptly.


• Prepare reports and presentations as needed for management review.


• Monitor office supplies and ensure timely procurement as per requirements.


• Assist in onboarding new team members and facilitating orientation sessions.

Requirements:

• High school diploma or equivalent; a bachelors degree is a plus.


• 1-2 years of experience in an administrative or support role, preferably in the financial services sector.


• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM tools.


• Strong organizational and time-management skills.


• Excellent verbal and written communication skills.


• Ability to handle confidential information with integrity.


• Detail-oriented with a proactive approach to problem-solving.