Administrative Assistant

Caliberly; Abu Dhabi; On-site; AED 72,000 - 120,000; Full time

Job summary

Caliberly is seeking an experienced Administrative and Marketing Support professional in Abu Dhabi to oversee daily office operations and manage communications, databases, and schedules for senior management. You will also coordinate marketing events, manage social media, and assist in content creation.

The role requires strong organizational, communication, and leadership skills, with the ability to multitask and work independently in a fast-paced environment.

Qualifications

• Proven experience in an administrative or marketing role.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and social media platforms.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work independently.
• Leadership skills to supervise and coordinate team activities effectively.

Responsibilities

• Oversee day-to-day office operations to ensure smooth workflows.
• Manage communication channels, including phone calls, emails, and correspondence.
• Maintain and update databases, contracts, and supplier records.
• Follow up on staff attendance and ensure compliance with office policies and procedures.
• Schedule and manage calendars, meetings, and travel arrangements for senior management.
• Maintain digital filing systems, ensure data backups, and coordinate with the IT team for updates.
• Prepare reports and documents, including meeting minutes and presentations.
• Manage budgets, create spreadsheets, and handle document management.
• Greet and assist office visitors while maintaining a professional environment.
• Maintain and update mailing lists.
• Coordinate and support exhibitions and marketing events.
• Manage social media accounts with ease and efficiency, ensuring consistent engagement.
• Assist in the preparation and execution of marketing materials and campaigns.
• Provide administrative and support services to meet business needs.
• Respond to inquiries and resolve complex issues accurately and efficiently.
• Develop, implement, and monitor office systems, procedures, and methods for optimal performance.
• Gather and analyze performance data, preparing recommendations to improve efficiency and cost management.
• Lead and motivate team members to ensure high performance and compliance with policies and procedures.

Skills

Organizational skills

Communication skills

MS Office

Social media proficiency

Leadership

Time management

Tools

MS Office

Job description

• Oversee day-to-day office operations to ensure smooth workflows.
• Manage communication channels, including phone calls, emails, and correspondence.
• Maintain and update databases, contracts, and supplier records.
• Follow up on staff attendance and ensure compliance with office policies and procedures.
• Schedule and manage calendars, meetings, and travel arrangements for senior management.
• Maintain digital filing systems, ensure data backups, and coordinate with the IT team for updates.
• Prepare reports and documents, including meeting minutes and presentations.
• Manage budgets, create spreadsheets, and handle document management.
• Greet and assist office visitors while maintaining a professional environment.

Marketing Support:

• Maintain and update mailing lists.
• Coordinate and support exhibitions and marketing events.
• Manage social media accounts with ease and efficiency, ensuring consistent engagement.
• Assist in the preparation and execution of marketing materials and campaigns.

Key Accountabilities:

• Provide administrative and support services to meet business needs.
• Respond to inquiries and resolve complex issues accurately and efficiently.
• Develop, implement, and monitor office systems, procedures, and methods for optimal performance.
• Gather and analyze performance data, preparing recommendations to improve efficiency and cost management.
• Lead and motivate team members to ensure high performance and compliance with policies and procedures.

Requirements:

• Proven experience in an administrative or marketing role.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and social media platforms.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work independently.
• Leadership skills to supervise and coordinate team activities effectively.