Administration jobs in United States

SUMMARY

The role holder is responsible for end-to-end financial control and compliance with internal operational rules for the offices within the financial control group. The role holder reviews the Management Accounts to understand the profitability drivers and steps to be taken to address deficiencies and to ensure revenue and cost recognition is complete and materially on an accruals basis. The role holder is accountable for Working Capital Management to reduce amount of current and old Work in Progress ("WIP") and Accounts Receivable.

PRIMARY DUTIES AND RESPONSIBILITIES:

FINANCIAL CONTROL/ COST CONTROL

• Review adequacy and operation of internal financial controls; Ensure that a robust controls environment is maintained across all finance activities including Accounts Payable, Accounts Receivable, Payroll and Banking.
• Contributing to company financial strategy and decision-making process
• Review of client structures profitability; maintain the required quality standards with respect to all transactions, projects and clients accepted by Local Management Team
• Monitoring of significant transactions, and assess their potential financial exposure
• Maintain written procedures for all Finance department processes and ensure that all Finance department procedures are documented and that the documents are updated regularly to reflect changes.
• Maintain controls over cash payments and employee expenses including use of company credit cards, in line with Group policy.
• Implementation and review of smart monitoring and exception reports, ensuring process errors and non-compliant actions are identified, acted on and corrected, assigning and following up on those responsible for action
• Ensure that company bank accounts are fully controlled and reconciled on a monthly basis. All excess cash is treasury managed in line with Group policy.

COMPLIANCE AND REPORTING

• Ensure compliance with IFRS and monitoring of new accounting policy developments
• Preparation of month end consolidated management accounts and annual/ interim consolidated statutory accounts
• Responsibility for timely delivery of management accounts to group standard with full understanding and explanation of drivers and corrective actions required and who needs to take them
• Responsible for timely delivery of all statutory and legal compliance in the specific jurisdiction
• Reconciliation of management accounts to statutory accounts
• Management of the audit process and liaison with external auditors

OFFICE PRODUCTIVITY, WORKING CAPITAL AND INVOICING

• Primarily accountable to provide operational and commercial leadership for the offices.
• Lead the achievement of office financial targets, roadmaps and KPIs by advising and assisting the local management of offices (who have no local accounting or operational controllers)
• Monitoring completeness and accuracy of time recording for production staff, reviewing their productivity and then the recovery of the time spent, establishing reasons for variance from minimum standards and corrective actions that need to be taken; and ensuring that they are.
• Ensure completeness and adequacy of annual invoicing
• Timely and complete billing of work in progress and tight control on revenue loss via attempted write offs
• Control over client rechargeable expenses and ensuring that government fees are paid as soon as the client has paid us.
• Ensure that clients are invoiced and cash collected on time; Ensuring that accounts receivable are minimized.
• Monitor working capital closely against targets. Ensure any variances are highlighted as soon as possible and explained.
• Reducing the administrative load on offices by answering questions and resolving issues, being proactive in problem resolution

CANDIDATE PROFILE

• University degree in economics, business administration, finance or similar specialization.
• Must possess Accounting qualifications (CPA/CA).
• Over 15 years of relevant accounting experience in the Fund Services/ Fund Administration space.
• UK listed company reporting experience essential
• Advanced knowledge in accounting and financial statement reporting.
• Management accounting and analytical skills with the ability to identify issues and their paths to resolution rather than just “passive” reporting.
• Ability to identify when something is working why it is and when it isn’t why it isn’t and what to do to fix it.
• Should be able to prioritize the work and manage time efficiently as there will be many conflicting pressures.
• Strong commercial mindset, proactive, independent, self-motivated and results oriented.
• Excellent organizational, interpersonal and communication skills.
• Excellent oral and written communication skills in English.
• Communication in Spanish or Portuguese would be an advantage.
• Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Hands-on and takes accountability to deliver solutions and results
• Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization.
• Proven leadership and team player skills, with ambition to excel in the role.
• Experience in use of recognized accounting software for preparing accounting and financial statements.
• Capability to work under time pressure and in a dynamic multi-cultural business environment.
• Willing to travel as occasion requires