University Administrator (Admissions and Records)

Placements24; Centurion; On-site; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Pension fund

Medical aid contributions

Professional development opportunities

Career stability

Job summary

Placements24 is seeking a detail-oriented University Administrator on our Centurion campus to manage admissions, records, and student data within a higher education setting. You will support prospective and current students, liaise with academic staff, and help ensure smooth enrollment from admission through graduation.

The role requires a Bachelor’s degree and at least 3 years in university admissions or records management, with strong SIS and MS Office skills, and a commitment to service

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum of 3 years in university admissions or records management.
• Proficiency with SIS and administrative software.
• Excellent organizational and attention to detail.

Responsibilities

• Process and manage student applications for admission and verify documents.
• Maintain up-to-date student records in the SIS.
• Oversee registration and enrollment for new and returning students.
• Generate academic reports and data summaries for management and external bodies.
• Respond to inquiries from prospective students and parents about admissions.

Skills

Organizational skills

Communication skills

Customer service

Education

Bachelor's degree in Administration, Management, Education, or related field

Tools

SIS

Microsoft Office Suite

Job description

About the Role Our client, a reputable university located in Centurion, Gauteng , is seeking a detail-oriented and organized University Administrator to manage admissions and records processes. This role is critical in ensuring the smooth operation of student enrollment, academic records management, and data integrity. You will be responsible for processing applications, maintaining student files, generating reports, and providing essential support to prospective and current students, as well as academic staff. The ideal candidate possesses exceptional organizational skills, a strong understanding of university administrative procedures, and a commitment to providing excellent service. This position is based on our Centurion campus and offers a stable and rewarding career in higher education administration within the Gauteng province. Join our dedicated team and play a vital role in supporting our students' academic journeys from admission to graduation.

Key Responsibilities

• Process and manage student applications for admission, ensuring all required documentation is submitted and verified.
• Maintain accurate and up-to-date student records in the university's Student Information System (SIS).
• Oversee the registration and enrolment processes for new and returning students.
• Generate various academic reports, statistics, and data summaries as required by university management and external bodies.
• Respond to inquiries from prospective students, applicants, and parents regarding admissions criteria and procedures.
• Provide support to academic departments regarding student records and enrollment matters.
• Ensure compliance with university policies and national regulations related to student data and admissions.
• Coordinate the preparation and distribution of official transcripts and academic certificates.
• Assist in the organization and execution of graduation ceremonies and related administrative tasks.
• Liaise with other university departments to ensure seamless student progression and support services.
• Contribute to the continuous improvement of admissions and records processes and systems.
• Handle sensitive student information with the utmost confidentiality and security.

Requirements

• A Bachelor's degree in Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in university admissions, records management, or a similar administrative role in higher education.
• Proficiency in using Student Information Systems (SIS) and other administrative software.
• Strong understanding of university admissions processes, academic regulations, and record-keeping principles.
• Excellent organizational skills with meticulous attention to detail.
• Strong communication, interpersonal, and customer service skills.
• Ability to manage multiple tasks effectively and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of integrity and ability to handle confidential information appropriately.
• Familiarity with the South African higher education landscape is an advantage.

Benefits

• Annual salary ranging from R , commensurate with experience.
• Full-time, permanent position based at our Centurion, Gauteng campus.
• Opportunity to work in a dynamic and engaging higher education environment.
• Contribution to the successful academic progression of students.
• Access to university resources and potential for professional development.
• Standard benefits package including pension fund and potential for medical aid contributions.