Training Operations & Compliance Specialist

Bluespec Holdings; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Bluespec Holdings is seeking a Training Administrator to provide comprehensive administrative support to the Learning and Development function, coordinating training logistics and maintaining records across divisions.

The role involves liaising with training providers, scheduling sessions, and ensuring compliant training documentation. You will support WSP/ATR submissions, audit-ready files, and budget tracking, while maintaining LMS data and generating reports.

Responsibilities

• Coordinate internal and external training programmes across multiple divisions.
• Liaise with training providers regarding training schedules and administration.
• Schedule training sessions and communicate logistics to employees and stakeholders.
• Maintain accurate training records, attendance registers, learner files, and training documentation.
• Prepare training materials, certificates, and training packs where required.
• Assist with maintaining compliance documentation relating to training and skills development.
• Support the preparation of Workplace Skills Plan (WSP) and Annual Training Report (ATR) submissions.
• Maintain audit-ready learner and training files.
• Assist with SETA-related administration and record keeping.
• Ensure training records are updated in accordance with company and legislative requirements.
• Capture and maintain training data and records.
• Generate training reports as required.
• Update and maintain the Learning Management System (LMS).
• Monitor training attendance and completion records.
• Assist with tracking training expenditure and budget information.
• Provide administrative support to the Training Coordinator, HR Manager, or Learning & Development team.

Job description

Purpose of the Job

The Training Administrator is responsible for providing administrative support to the Learning and Development function by coordinating training logistics, maintaining training records, scheduling training interventions, and ensuring accurate training documentation and compliance records are maintained.

1. Training Administration

• Assist with the coordination of internal and external training programmes across multiple divisions.
• Liaise with training providers and facilitators regarding training schedules and administration.
• Schedule training sessions and communicate logistics to employees and stakeholders.
• Maintain accurate training records, attendance registers, learner files, and training documentation.
• Prepare training materials, certificates, and training packs where required.

2. Compliance and Regulatory Support

• Assist with maintaining compliance documentation relating to training and skills development.
• Support the preparation of Workplace Skills Plan (WSP) and Annual Training Report (ATR) submissions.
• Maintain audit-ready learner and training files.
• Assist with SETA-related administration and record keeping.
• Ensure training records are updated in accordance with company and legislative requirements.

3. Reporting and Administrative Support

• Capture and maintain training data and records.
• Generate training reports as required.
• Update and maintain the Learning Management System (LMS).
• Monitor training attendance and completion records.
• Assist with tracking training expenditure and budget information.
• Provide administrative support to the Training Coordinator, HR Manager, or Learning & Development team.