Training Coordinator

O'Brien Recruitment; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

O'Brien Recruitment is seeking a Training Coordinator in CPT - Northern Suburbs to manage day-to-day training activities and develop training plans aligned with regulatory and organizational needs.

You will oversee training logistics, maintain records, and ensure audit readiness while coordinating with multiple stakeholders and keeping documentation up to date.

Qualifications

• Experience coordinating and overseeing day-to-day training activities.
• Ability to develop and maintain training plans based on needs and regulatory requirements.
• Strong focus on documentation, records, and audit readiness.

Responsibilities

• Coordinate and oversee day-to-day training activities.
• Develop and maintain training plans based on operational, regulatory, and organisational needs.
• Execute full training logistics including scheduling, venues, and materials.
• Prepare training registers and certificates; manage filing and documentation.
• Communicate schedules, changes, and requirements to teams.
• Maintain training accreditations per local regulatory requirements.
• Support reporting such as ATR, WSP, and BBBEE training compliance.
• Maintain training records on SharePoint, LMS, and offline databases.
• Ensure training meets Learning & Development policy standards.
• Support monitoring of training delivery quality, trainer performance, and metrics.
• Assist in designing and updating local training courses to meet standards.
• Help ensure compliance with training validity requirements.
• Create and process purchase orders; liaise with Finance for invoices.

Skills

Excellent organisational skills

Attention to detail

Microsoft Office proficiency

Administrative and record-keeping

Communication and interpersonal skills

Stakeholder engagement

Training logistics end-to-end

Tools

SharePoint

LMS

Excel

Word

PowerPoint

Job description

Job Overview

Position: Training Coordinator
Reporting to: Training Manager
Location: CPT - Northern Suburbs
Region: Western Cape
Seniority Level: Mid Career (4 - 6 yrs exp)
Type: Permanent

Job Description

Duties and Responsibilities:

• Coordinate and oversee day-to-day training activities.
• Develop and maintain training plans based on operational, regulatory, and organisational needs.
• Execute full training logistics, including:
  o Scheduling internal and external training
  o Arranging venues and resources
  o Preparing training materials and printing
  o Processing training registers and certificates
  o Managing filing and documentation
• Communicate schedules, changes, and requirements to operations and training teams.
• Maintain training accreditations in line with local regulatory requirements.
• Ensure audit readiness for all training-related processes.
• Support skills development reporting, including:
  o ATR (Annual Training Report)
  o WSP (Workplace Skills Plan)
  o BBBEE training compliance
• Maintain high-quality training records on:
  o SharePoint
  o LMS
  o Offline databases
  o Hardcopy files
• Ensure all training meets the highest standards in line with the Learning & Development policy.
• Support monitoring of training delivery quality, trainer performance, and team metrics.
• Assist in designing and updating local training courses to meet organisational and regulatory standards.
• Help ensure operational teams remain compliant with training validity requirements.
• Create and process purchase orders for internal and external training providers.
• Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow-up.
• Support creditor management, including confirming training service delivery before payment.
• Assist with debtors where applicable (e.g., cross-charging stations or departments).
• Maintain accurate financial records for training-related expenses for month-end reporting.
• Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).
• Prepare month-end reports for the Training Manager or L&D leadership.
• Participate in and support ad-hoc projects and assignments as delegated.
• Ensure timely completion of all deliverables with high accuracy.
• Actively engage with OA Operations, Training Instructors, HR, Finance, and other key stakeholders.
• Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.
• Support and guide junior training staff where necessary.

Key Competencies:

• Excellent organisational skills
• Attention to detail
• Ability to manage multiple training and development activities simultaneously
• Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
• Strong administrative and record-keeping skills
• Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)
• Basic financial understanding (POs, reconciliations, tracking invoices)
• Strong work ethic and high attention to detail
• Ability to work under pressure and take initiative
• Flexible, adaptable, and solutions-oriented
• Strong organisational and multitasking ability
• Collaborative and supportive team player
• Good communication and interpersonal skills
• Capability to handle sensitive and confidential information professionally
• Highly organised with excellent record-keeping discipline
• Ability to maintain compliance across multiple training streams
• Strong communication and stakeholder engagement
• Confident in managing training logistics end-to-end
• Comfortable with financial tracking and administrative tasks
• Proactive, reliable, and committed to continuous improvement