Shipping Assistant Administrator

Boardroom Appointments; Sandton; On-site; ZAR 150,000 - 240,000; Full time

Job summary

Boardroom Appointments is seeking a Shipping Assistant Administrator to support shipping and logistics in a dynamic manufacturing environment. The role requires coordinating multiple activities, handling import/export documentation, and maintaining accurate records.

The ideal candidate has 2–3 years in shipping/logistics administration, strong attention to detail, and proficient use of Microsoft Office. ERP experience is advantageous, and duties include liaising with suppliers and banks to

Qualifications

• Grade 12 (Matric) including Mathematics.
• 2–3 years' experience in a Shipping Administration or Logistics Administration role.
• Strong knowledge of import and export documentation and shipping processes.
• Excellent administrative and organisational skills.
• High level of accuracy with attention to detail.
• Familiarity with Microsoft Office.
• Experience with ERP systems would be advantageous.
• Intermediate level or above in Excel.

Responsibilities

• Procure raw materials and stock from local and international suppliers.
• Process import and export documentation accurately and timeously.
• Liaise with local and international service providers, suppliers, freight forwarders, and banks.
• Arrange customs and excise documentation where required.
• Manage shipping documentation and monitor deliveries.
• Maintain accurate shipping and purchasing records.
• Coordinate logistics activities to ensure on-time delivery.
• Provide administrative support to procurement and logistics.
• Assist with supplier communication and follow up on outstanding orders.
• Ensure compliance with company procedures and import/export regulations.

Skills

Administrative skills

Organisational skills

Attention to detail

Time management

Communication

Microsoft Office

ERP systems

Excel

Education

Grade 12 (Matric)

Tools

Microsoft Office

ERP systems

Job description

Shipping Assistant Administrator

Join a Dynamic Manufacturing Team

An established manufacturing business is seeking a highly organised and detail-oriented Shipping Assistant Administrator to support its shipping and logistics operations.

This position is ideal for an individual who enjoys working in a fast-paced environment, coordinating multiple activities, and ensuring that shipping documentation and processes are completed accurately and efficiently.

Key Responsibilities

• Procure raw materials and stock from local and international suppliers.
• Process import and export documentation accurately and timeously.
• Liaise with local and international service providers, suppliers, freight forwarders, and banks.
• Arrange customs and excise documentation where required.
• Manage shipping documentation and monitor deliveries.
• Maintain accurate shipping and purchasing records.
• Coordinate logistics activities to ensure on-time delivery.
• Provide administrative support to the procurement and logistics functions.
• Assist with supplier communication and follow up on outstanding orders.
• Ensure compliance with company procedures and relevant import/export regulations.

Minimum Requirements

• Grade 12 (Matric) including Mathematics (No Maths Lit).
• 2–3 years' experience in a Shipping Administration or Logistics Administration role.
• Strong knowledge of import and export documentation and shipping processes.
• Excellent administrative and organisational skills.
• High level of accuracy with exceptional attention to detail.
• Computer literacy with proficiency in Microsoft Office.
• Experience working with ERP systems would be advantageous.
• Knowledge of Excel at an intermediate level or above.

Key Competencies

• Strong planning and organisational skills.
• Excellent time management.
• Ability to work under pressure and meet deadlines.
• High attention to detail.
• Problem-solving ability.
• Strong interpersonal and communication skills.
• Ability to build effective working relationships with suppliers and service providers.
• Professional and proactive approach.
• Team player with a customer-focused mindset.

If you have experience in shipping administration, import/export coordination, and procurement support, and you're looking to join a stable and growing manufacturing environment, we'd like to hear from you. Should you not be contacted within two weeks, please take your application as unsuccessful.