Admin Assistant

Hire Resolve; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Hire Resolve's client, a leading manufacturer of premium mobile living solutions, seeks an organized Admin Assistant in Waltloo, Pretoria. You will support production and general management, manage documentation, and assist with bookkeeping in a busy manufacturing setting.

Ideal candidates have 3+ years in admin, strong Excel/Sheets skills, and fluency in Afrikaans and English. This on-site role offers growth in a dynamic company with ISO 9001 processes.

Qualifications

• Grade 12 (Matric) is required.
• At least 3 years' administrative experience, preferably in manufacturing.
• Administrative/Bookkeeping diploma is advantageous.
• Proficient with Excel or Google Sheets for data handling.
• Strong MS Office or Google Workspace skills.
• Typing and data entry must be accurate and fast.
• Excellent verbal and written English and Afrikaans; first-language preferred.
• Must reside in Pretoria.

Responsibilities

• Capture and maintain inventory data and BOMs in the ERP system.
• Provide admin support to Production and General Manager.
• Organize, file and maintain documentation for customers, suppliers and the company.
• Maintain project documentation throughout lifecycle.
• Assist with bookkeeping: capture supplier POs and invoices.
• Schedule meetings and prepare accurate minutes.
• Maintain ISO 9001 records; training provided.
• Support day-to-day production and office administration.

Skills

Typing

Data entry

Excel

Communication

Organization

Prioritization

Education

Grade 12 (Matric)

Administrative/Bookkeeping Diploma

Tools

Microsoft Office

Google Workspace

Job description

Hire Resolve's client is a leading manufacturer of premium mobile living solutions and is looking for a highly organized Admin Assistant to join their growing team in Waltloo, Pretoria.

If you thrive in a fast-paced manufacturing environment, have exceptional attention to detail, and enjoy keeping operations running smoothly, this is an excellent opportunity to become part of an innovative and expanding business.

Key Responsibilities

• Capture and maintain inventory data and Bills of Materials (BOMs) on the ERP system.
• Provide administrative support to the Production Manager and General Manager.
• Organize, file, and maintain customer, supplier, and company documentation.
• Maintain and update project documentation throughout the project lifecycle.
• Assist with bookkeeping functions, including capturing supplier purchase orders and invoices.
• Schedule meetings, coordinate calendars, and prepare accurate meeting minutes.
• Maintain ISO 9001 documentation and record controls (training will be provided).
• Ensure accurate record keeping and assist with general office administration.
• Support day-to-day operational and production administration.

Minimum Requirements

• Grade 12 (Matric).
• Minimum of 3 years' experience in an administrative role, preferably within the manufacturing industry.
• Administrative and/or Bookkeeping Diploma will be advantageous.
• Intermediate Microsoft Excel or Google Sheets skills (formulas, formatting, data management).
• Proficient in Microsoft Office or Google Workspace.
• Fast and accurate typing and data capturing skills.
• Excellent verbal and written communication skills in Afrikaans and English (both first-language proficiency preferred).
• Strong organizational, planning, and prioritization abilities.
• Excellent attention to detail with a proactive, solution-oriented mindset.
• Must currently reside in Pretoria.

Salary: negotiable.