Shipping Assistant Administrator

KingsleyIrons Recruitment Services CC; Johannesburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

KingsleyIrons Recruitment Services CC is seeking a highly organised Shipping Assistant Administrator for a client in the manufacturing sector. You will coordinate import and export shipments, support international procurement, manage shipping documentation, and liaise with local and international stakeholders.

The role requires meticulous record-keeping, deadline-driven delivery, and accuracy across stock reconciliation at multiple sites, with strong Excel and ERP experience to drive efficient

Qualifications

• 3+ years' experience in shipping, logistics or import/export administration
• Diploma or degree in Logistics, Supply Chain or similar
• Exposure to international procurement and import/export documentation
• ERP experience, preferably SAGE
• Valid driver’s license

Responsibilities

• Coordinate import and export shipping activities
• Prepare and process shipping documentation
• Liaise with freight forwarders, banks, suppliers and customers
• Assist with procurement of imported raw materials and stock
• Monitor stock across local and international warehouses
• Maintain records and reports using Excel and ERP

Skills

Attention to detail

Organised

Professional communication

Deadline-driven

Excel skills

Stakeholder liaison

Multitasking

Education

Diploma/degree in Logistics

Matric with Mathematics

Tools

SAGE ERP

Excel

Job description

Our client, a well-established manufacturing company, is seeking a highly organised Shipping Assistant Administrator to join their logistics and finance team. This role is responsible for coordinating import and export shipments, supporting international procurement, managing shipping documentation, and liaising with both local and international stakeholders.

The successful candidate will maintain accurate records, ensure compliance with deadlines, and support warehouse stock reconciliation across multiple sites. This position suits someone who thrives in a structured, deadline-driven environment and takes pride in accuracy and professional communication.

Minimum Requirements

• 3+ years' experience in shipping, logistics or import/export administration
• Matric with Mathematics
• Diploma/Degree in Logistics, Supply Chain or similar
• Freight forwarding industry experience highly advantageous
• Exposure to international procurement and import/export documentation
• Strong Microsoft Excel skills (essential)
• Good numerical ability and confidence with calculations
• ERP experience (SAGE advantageous)
• Valid driver's licence
• Excellent organisational and communication skills
• High attention to detail and ability to manage multiple priorities

Responsibilities

• Coordinate import and export shipping activities
• Prepare and process shipping and export documentation
• Liaise with freight forwarders, clearing agents, banks, suppliers and customers
• Assist with procurement of imported raw materials and stock
• Monitor and reconcile stock held at local and international warehouses
• Support credit control and shipping administration
• Maintain accurate records and reports using Excel and ERP
• Ensure shipments are processed accurately and within required deadlines

Soft Skills / Additional Info

• Strong attention to detail
• Highly organised and methodical
• Professional communication skills
• Ability to work under pressure
• Deadline-driven and structured
• Proactive and helpful
• Comfortable engaging with international stakeholders