Sequip Office Administrator (Grade B4)

Objective Personnel; Wes-Kaap; On-site; ZAR 89,000 - 134,000; Full time

Job summary

Objective Personnel is seeking an office administrator with a finance background to manage debtors, invoices, and communications with clients. The role focuses on keeping ledgers clean and ensuring accurate coding and receipt allocation.

Collaboration with Head Office Finance is essential to maintain stock reports and sales pipelines. The successful candidate will handle invoicing tasks, credit queries, and general office administration, supporting the sales and management teams in a dynamic

Qualifications

• Matric/ Senior Certificate required.
• Proficiency in office software and basic computer literacy.
• Financial qualification or related credentials preferred.

Responsibilities

• Active debtors’ management and assistance, ensuring a clean ledger at all times.
• Develop and maintain a strong communication line between the office and current as well as future clients.
• Ensuring prospective, current and future, clients understand and adhere to the company’s standard terms and conditions.
• Processing of invoices, coding of invoices, allocation of receipts and credits on respective invoices.
• Action and resolve credit related queries.
• Basic office administration including, but not limited to tracking, quoting, filing and switchboard operations.
• Connect with Head Office Finance team on all things administration. Ensure that the stock value chain is managed, and that stock reports are distributed to management and Head Office personnel as required.
• Ensure that sales reports are maintained and distributed weekly to the respective management teams.
• Assist the office personnel in managing the sales’ pipeline.

Skills

Debtors management

Office administration

Finance background

Education

Matric / Senior Certificate

Relevant computer literacy

Financial Qualification

Job description

Qualification

• Matric / Senior Certificate
• Relevant computer literacy
• Financial Qualification

Requirements

• Valid drivers license
• Office administration with finance background

Duties

• Active debtors’ management and assistance, ensuring a clean ledger at all times.
• Develop and maintain a strong communication line between the office and current as well as future clients.
• Ensuring prospective, current and future, clients understand and adhere to the company’s standard terms and conditions.
• Processing of invoices, coding of invoices, allocation of receipts and credits on respective invoices.
• Action and resolve credit related queries.
• Basic office administration including, but not limited to tracking, quoting, filing and switchboard operations.
• Connect with Head Office Finance team on all things administration. Ensure that the stock value chain is managed, and that stock reports are distributed to management and Head Office personnel as required.
• Ensure that sales reports are maintained and distributed weekly to the respective management teams.
• Assist the office personnel in managing the sales’ pipeline.