Office Administrator/Personal Assistant

Helderberg Personnel; Grabouw; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Helderberg Personnel is seeking an experienced administrative professional in Grabouw, Western Cape, to manage quotations through invoicing for mechanical equipment services. The role requires independence, strong organisation, and proficient MS Office skills, with bilingual English/Afrikaans communication.

You will interact with service teams, clients and internal departments, ensuring accurate records. The position offers a competitive salary and growth in a hands-on office environment,

Qualifications

• Minimum 5–10 years’ relevant working experience.
• Fully bilingual in English and Afrikaans, both written and spoken.
• Highly proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Experience with quotations, budgets, stock and invoicing.
• Able to work independently and within a small team.
• Good numerical and financial administration ability.

Responsibilities

• Prepare and manage quotations for mechanical equipment services.
• Conduct and manage stock takes and maintain stock records.
• Issue, capture and manage job cards for service and calibration teams.
• Process and manage invoicing for service and calibration jobs.
• Maintain accurate administrative records and documentation.
• Provide general PA and office administration support.
• Liaise with internal teams, clients and service personnel as required.
• Provide administrative and reporting support to the Service Manager.

Skills

Administrative skills

Attention to detail

Communication skills

Numerical ability

Multitasking

Independent worker

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

The successful candidate will be comfortable working independently, managing a variety of administrative and financial processes, and taking ownership of tasks from quotation through to invoicing

Requirements

• Minimum 5 10 years’ relevant working experience
• Highly proficient in Microsoft Office, particularly Excel, Word and Outlook
• Fully bilingual in English and Afrikaans, both written and spoken
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Comfortable working with quotations, budgets, stock and invoicing
• Able to work independently while also contributing effectively within a small team
• Strong communication and interpersonal skills
• Good numerical and financial administration ability
• Valid driver’s license and own reliable vehicle
• A proactive, practical and solutions-oriented approach

Duties will include, but not limited to:

• Prepare and manage quotations for mechanical equipment services
• Conduct and manage stock takes and maintain accurate stock records
• Issue, capture and manage job cards for the service and calibration teams
• Process and manage invoicing for service and calibration jobs
• Maintain accurate administrative records and documentation
• Provide general PA and office administration support
• Liaise with internal teams, clients and service personnel as required
• Provide administrative and reporting support to the Service Manager

In return a competitive salary is on offer