Office Administrator

Objective Personnel; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Objective Personnel is seeking an organised administrator with a finance background to manage debtors, process invoices, and maintain accurate ledgers. You will liaise between the office and clients to ensure clarity on terms and conditions and support stock and sales reporting for Head Office.

The role involves basic office administration, switchboard duties, and collaboration with the Head Office Finance team to ensure timely reporting andpipeline management.

Qualifications

• Matric / Senior Certificate is required.
• Relevant computer literacy is required.
• Financial qualification is required.

Responsibilities

• Active debtors’ management and assistance, ensuring a clean ledger at all times.
• Develop and maintain a strong communication line between the office and current as well as future clients.
• Ensuring prospective, current and future clients understand and adhere to the company’s standard terms and conditions.
• Processing of invoices, coding of invoices, allocation of receipts and credits on respective invoices.
• Action and resolve credit related queries.
• Basic office administration including, but not limited to tracking, quoting, filing and switchboard operations.
• Connect with Head Office Finance team on all things administration. Ensure that the stock value chain is managed, and that stock reports are distributed to management and Head Office personnel as required.
• Ensure that sales reports are maintained and distributed weekly to the respective management teams.
• Assist the office personnel in managing the sales’ pipeline.

Skills

Relevant computer literacy

Office administration with finance

Education

Matric / Senior Certificate

Financial Qualification

Job description

Qualification

• Matric / Senior Certificate
• Relevant computer literacy
• Financial Qualification

Requirements

• Valid drivers license
• Office administration with finance background

Duties

• Active debtors’ management and assistance, ensuring a clean ledger at all times.
• Develop and maintain a strong communication line between the office and current as well as future clients.
• Ensuring prospective, current and future, clients understand and adhere to the company’s standard terms and conditions.
• Processing of invoices, coding of invoices, allocation of receipts and credits on respective invoices.
• Action and resolve credit related queries.
• Basic office administration including, but not limited to tracking, quoting, filing and switchboard operations.
• Connect with Head Office Finance team on all things administration. Ensure that the stock value chain is managed, and that stock reports are distributed to management and Head Office personnel as required.
• Ensure that sales reports are maintained and distributed weekly to the respective management teams.
• Assist the office personnel in managing the sales’ pipeline.