Finance & Accounts Administrator

Time Personnel; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Time Personnel in South Africa seeks an organized office administrator to support internal sales and finance processes. The role involves invoicing in Pastel, assisting with quotations, and handling supplier and customer communications.

Your responsibilities include stock purchases, basic payroll related tasks, order processing, and generating monthly sales reports. A valid driver’s license and bilingual English/Afrikaans are preferred for effective operations.

Qualifications

• Matric or equivalent; relevant qualification advantageous.
• 2–3 years in a similar role advantageous.
• Experience using Excel and Pastel.
• Valid driver's license and own transport.
• Bilingual in English and Afrikaans.
• Solutions driven and practical thinker.

Responsibilities

• Assist internal sales with quotations when necessary.
• Invoicing on Pastel and sending invoices and statements.
• Follow up on payments and monitor customer credit limits.
• Purchasing of stock and consumables for factory and office.
• General office administration and clock-card checks.
• Process works orders and allocate workorder numbers.
• Sort lists by priority dates and load stock/price data.
• Arrange couriers for deliveries and update price lists.
• Prepare monthly sales reports and graphs.

Skills

Bilingual English Afrikaans

Solutions driven

Practical thinker

Education

Matric

Relevant qualification advantageous

Tools

Pastel

Excel

Job description

REQUIREMENTS

• Matric, relevant qualification advantageous
• 2 – 3 years in similar role advantageous
• Experience using Excel and Pastel
• Valid drivers license and own transport
• Bilingual in English and Afrikaans
• Solutions driven and practical thinker

DUTIES

• Assist internal sales with Quotations when necessary
• Assist internal sales with Quotations when necessary
• Invoicing on Pastel
• Sending invoices and statements.
• Following up on payments and monitoring customer credit limits. (Pastel)
• Purchasing of stock and consumables for factory and office
• General office administration
• Check factory clock cards and calculate times for wages
• Attendance Registers
• Answer incoming calls (shared with internal sales)
• Assist internal sales with compiling works orders when necessary
• Capturing work orders onto job list and allocating workorder numbers to each job.
• Sort list into priority dates.
• Process works order job packs to factory
• Check stock take figures and load onto Pastel / CRM system
• Arrange couriers for deliveries
• Updating of standard cost items and price lists
• Reports and graphs on monthly sales
• Arrange payment for COD suppliers when necessary

Salary: R negotiable dependent on experience

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