Senior Virtual Events & Catering Coordinator

Placements24; Pietermaritzburg; Hybrid; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Fully remote

Remote-friendly

Competitive salary

Professional development

Bonuses possible

Job summary

Placements24 is seeking a Senior Virtual Events & Catering Coordinator to join our fully remote team in South Africa. You will orchestrate virtual and hybrid catering experiences for a diverse client base, leveraging strong vendor relationships and meticulous planning.

Ideal candidates have 5+ years in event management with a focus on catering coordination, and are adept at managing complex logistics in remote environments. Join a forward-thinking company leading digital event catering.

Qualifications

• 5+ years in event management, with catering coordination experience.
• Proven track record managing virtual or hybrid events.
• Strong organizational and project management skills.
• Proficient with event software and virtual platforms.

Responsibilities

• Oversee end-to-end planning and execution of virtual and hybrid catering components.
• Source and liaise with remote catering partners and suppliers nationwide.
• Develop detailed event schedules including menu planning and delivery logistics.
• Conduct quality control checks from sourcing to final delivery.
• Manage event budgets and negotiate contracts with suppliers.
• Collaborate with internal events team to integrate catering seamlessly.
• Troubleshoot issues during event execution and provide solutions.
• Gather client feedback post-event to drive service improvements.
• Maintain comprehensive event documentation and client records.

Skills

Event management

Catering coordination

Vendor management

Budget management

Remote teamwork

Negotiation

Communication

Tools

Event management software

Virtual conferencing platforms

Job description

About the Role

Our client, a dynamic and rapidly expanding events management company, is seeking an exceptional Senior Virtual Events & Catering Coordinator to join their fully remote team. This pivotal role will be instrumental in orchestrating seamless virtual and hybrid catering experiences for a diverse clientele across South Africa. The ideal candidate possesses a keen eye for detail, a passion for culinary excellence, and a proven track record in managing complex event logistics. You will be a key player in shaping how our client delivers outstanding catering solutions in an increasingly digital world, ensuring client satisfaction remains paramount from initial concept to flawless execution. This is a unique opportunity to contribute to a forward-thinking organization and redefine catering services through innovative remote management strategies.

Key Responsibilities

• Oversee the end-to-end planning and execution of virtual and hybrid catering components for events, ensuring adherence to client briefs and brand standards.
• Source and liaise with a network of high-quality, remote-friendly catering partners and food suppliers nationwide.
• Develop and manage detailed event schedules, including menu planning, delivery logistics, and virtual engagement integration.
• Conduct thorough quality control checks on all catering arrangements, from ingredient sourcing to final presentation and delivery coordination.
• Manage event budgets effectively, negotiating contracts with suppliers and tracking expenses to ensure profitability.
• Collaborate closely with the internal virtual events team to integrate catering seamlessly into the overall event experience.
• Troubleshoot any issues that arise during event execution, providing prompt and effective solutions.
• Gather client feedback post-event and use insights to continuously improve service offerings and operational processes.
• Maintain comprehensive event documentation and client records.

Requirements

• A minimum of 5 years of experience in event management, with a strong specialization in catering coordination or a related field.
• Proven experience in managing virtual or hybrid events is essential.
• Exceptional organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong negotiation and vendor management abilities.
• Excellent communication and interpersonal skills, with the capacity to build rapport with clients and suppliers.
• Proficiency in event management software and virtual conferencing platforms.
• A proactive and solution-oriented approach to problem-solving.
• Ability to work independently and as part of a remote team, demonstrating self-discipline and time management.
• A passion for food and beverage trends, with a creative flair for menu development.

Benefits

• Our client values its employees and offers a comprehensive benefits package.
• Enjoy the flexibility of a fully **remote** work environment, allowing you to work from anywhere in **South Africa**.
• We provide a competitive salary package, opportunities for professional development and career advancement within a growing organization, and a supportive team culture.
• You will be part of an innovative company that is leading the way in virtual and hybrid event catering.
• Additional benefits include potential performance-based bonuses and access to cutting-edge event technology.

This role is based in **Pietermaritzburg, KwaZulu-Natal, ZA**, but operates entirely remotely.