Remote Event Catering Planner

Placements24; Mossel Bay; Hybrid; ZAR 120,000 - 180,000; Part time

Benefits offered by this job

Fully remote work

Pro-rata salary

Flexible hours

Professional development allowance

Home office stipend

Job summary

Placements24 is seeking a Remote Event Catering Planner to design and oversee catering for virtual and hybrid events from a home office. You will coordinate menus, vendors, and deliveries while ensuring dietary needs are met and budgets are respected.

The role emphasizes strong organization, proactive problem-solving, and clear client communication in a remote-first culture, with opportunities across multiple locations.

Qualifications

• Proven experience in event planning, catering coordination, or a related role, with virtual or hybrid events being a strong advantage.

Responsibilities

• Plan and coordinate catering solutions for virtual and hybrid events, ensuring timely delivery to attendees.
• Liaise with clients to understand requirements, budget, and dietary preferences.
• Research, vet, and build relationships with remote catering partners and delivery services.
• Develop creative and customized menu options for remote delivery and virtual consumption.
• Manage all catering logistics: orders, delivery coordination, timing.
• Ensure food safety standards and quality control during planning and delivery.
• Prepare detailed event proposals and manage client communications throughout the planning cycle.
• Troubleshoot issues related to catering delivery or quality with swift resolutions.
• Stay updated on trends in virtual events, food delivery, and catering innovations.
• Maintain records of client interactions, orders, and vendor performance.

Skills

Event planning

Catering coordination

Remote work

Client communication

Education

Bachelor's degree in Hospitality Management / Event Management / Business Administration

Tools

Zoom

Slack

Asana

MS Office

Google Suite

Job description

About the Role

Our client, a thriving online events company, is seeking a dedicated and creative Remote Event Catering Planner to join their fully remote team, serving clients across various locations including Mossel Bay, Western Cape. This role is ideal for a self-motivated individual with a passion for food and event coordination who excels in a virtual work environment. You will be responsible for conceptualizing, planning, and coordinating catering aspects for a wide array of virtual and hybrid events, ensuring a seamless and delightful experience for all participants, regardless of their physical location. The position requires excellent organizational skills, a keen understanding of dietary needs, and the ability to liaunt effectively with clients and remote vendors. This is a unique opportunity to shape the future of virtual event catering from the comfort of your home office. We value initiative and a proactive approach to problem-solving in our remote-first culture.

Key Responsibilities

• Plan and coordinate catering solutions for virtual and hybrid events, ensuring timely delivery to attendees.
• Liaise directly with clients to understand their event requirements, budget, and dietary preferences.
• Research, vet, and build relationships with a network of remote catering partners and delivery services.
• Develop creative and customized menu options suitable for remote delivery and virtual consumption.
• Manage all aspects of catering logistics, including order placement, delivery coordination, and timing.
• Ensure adherence to food safety standards and quality control throughout the planning and delivery process.
• Prepare detailed event proposals and manage client communications throughout the planning cycle.
• Troubleshoot any issues related to catering delivery or quality, providing swift resolutions.
• Stay abreast of current trends in virtual events, food delivery, and catering innovations.
• Maintain accurate records of client interactions, orders, and vendor performance.

Requirements

• Proven experience in event planning, catering coordination, or a related role, with specific experience in virtual or hybrid events being a strong advantage.
• Exceptional organizational and time management skills, with the ability to manage multiple projects concurrently from a remote setting.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and vendors virtually.
• Knowledge of various cuisines, dietary restrictions (e.g., vegan, gluten-free, allergies), and food trends.
• Proficiency in using online collaboration tools (e.g., Zoom, Slack, Asana) and standard office software (MS Office, Google Suite).
• Must have a reliable internet connection and a dedicated home office space conducive to remote work.
• A proactive and self-disciplined approach to work, with a strong sense of accountability.
• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field is preferred.
• Experience working with clients in the Western Cape region is a plus, though not strictly required.
• Demonstrated ability to adapt to changing client needs and event requirements in a virtual context.

Benefits

• Fully remote work position, offering excellent work-life balance.
• Competitive pro-rata annual salary for part-time role.
• Flexible working hours conducive to a home-based lifestyle.
• Opportunity to be part of an innovative and growing online events company.
• Professional development allowance for online courses and certifications.
• Contribution towards home office setup and internet expenses.
• Access to cutting-edge event planning technology and platforms.