Remote Executive Catering Coordinator

Placements24; Cape Town; Hybrid; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Fully remote work from home

Competitive salary

Online courses and virtual workshops

Exposure to exclusive events

Performance-based incentives

Job summary

Placements24 is seeking a highly organized Remote Executive Catering Coordinator to join a leading global catering provider. This fully remote role allows you to manage logistics for high-profile events from your home office in South Africa, coordinating client needs from inquiry to post-event follow-up.

You will oversee scheduling, vendor liaison, menu selections, contracts, and invoices while maintaining meticulous client data, ensuring premium service and flawless event execution across

Qualifications

• Proven experience in event coordination, hospitality, or a related administrative role.
• Excellent written and verbal communication for remote work.
• Proficiency with virtual tools and CRM software.
• Ability to juggle multiple projects with tight deadlines.

Responsibilities

• Serve as the primary point of contact for catering clients and events.
• Coordinate scheduling, vendor liaison, menu selection, and delivery confirmations.
• Maintain client databases with accurate preferences and histories.
• Prepare detailed event proposals, contracts, and invoices.
• Identify issues and implement solutions for smooth execution.
• Collaborate with culinary, operations, and sales teams to ensure service.
• Track timelines and deadlines to complete tasks on schedule.
• Conduct virtual client meetings to finalize event details.
• Gather feedback post-event to drive improvements.
• Maintain professional, courteous communications with clients and internal teams.

Skills

Organizational skills

Multitasking

Communication skills

Proactive problem-solving

Remote work proficiency

Tools

CRM software

Zoom

Microsoft Teams

Job description

About the Role

Our client is a leading global provider of bespoke catering solutions, seeking a highly organized and detail-oriented Remote Executive Catering Coordinator to join their expanding team. This is a fully remote position, allowing you to work from anywhere within South Africa while contributing to the success of high-profile events. You will be responsible for coordinating all logistical aspects of exclusive catering engagements, ensuring a flawless and premium experience for clients. This role demands exceptional organizational skills, proactive communication, and a deep understanding of event planning nuances. The ideal candidate thrives in a virtual environment, possesses impeccable administrative capabilities, and is passionate about delivering unparalleled service. As a key member of our client's operations, you will play a critical role in ensuring that every event, regardless of its physical location, runs with the utmost precision and sophistication. You will be the central point of contact for many client interactions, managing their requirements from initial inquiry through to post-event follow-up, all from the comfort of your home office.

Key Responsibilities

• Serve as the primary point of contact for clients regarding their catering needs for various events.
• Coordinate all logistical elements, including scheduling, vendor liaison, menu selection, and delivery confirmations.
• Manage and maintain client databases, ensuring accurate and up-to-date records of preferences and event histories.
• Prepare detailed event proposals, contracts, and invoices, ensuring clarity and accuracy.
• Proactively identify potential issues and implement solutions to ensure smooth event execution.
• Liaise with internal teams (culinary, operations, sales) to ensure seamless service delivery.
• Monitor event timelines and deadlines, ensuring all tasks are completed on schedule.
• Conduct virtual client meetings and consultations to finalize event details.
• Gather client feedback post-event and contribute to service improvement initiatives.
• Maintain a professional and courteous demeanor in all client and internal communications.

Requirements

• Proven experience in event coordination, hospitality, or a related administrative role, ideally with a focus on catering.
• Exceptional organizational and multitasking abilities, with meticulous attention to detail.
• Excellent written and verbal communication skills, with the ability to articulate clearly in a remote setting.
• Proficiency in virtual communication tools (e.g., Zoom, Microsoft Teams) and CRM software.
• Strong problem-solving skills and the ability to work independently and proactively.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Familiarity with catering concepts, menu planning, and event logistics is a strong asset.
• A dedicated home office space with a reliable high-speed internet connection.
• Must be legally eligible to work remotely within South Africa.
• A passion for delivering exceptional customer service and creating memorable experiences.

Benefits

• This fully remote position offers the flexibility to work from home, eliminating commute times.
• Our client provides a competitive salary, opportunities for professional development through online courses and virtual workshops, and the chance to be part of an innovative and forward-thinking company.
• You will gain exposure to a wide range of exclusive events and work with a dedicated, global team.
• Performance-based incentives and regular virtual team-building activities are also part of the package.
• Join a company that values autonomy and excellence, shaping the future of remote event coordination.