Virtual Event Catering Coordinator - Remote

Placements24; Bloemfontein; Hybrid; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Home office stipend

Health and wellness benefits

Professional development opportunities

Bonuses based on performance

Access to advanced event technology

Job summary

Placements24 is seeking a dedicated Virtual Event Catering Coordinator to orchestrate catering experiences for remote attendees, across Bloemfontein and beyond, from a home office. You will liaise with clients, coordinate vendor networks, and manage logistics for virtual and hybrid events.

The role requires 3+ years in event coordination, strong organizational skills, and proficiency with event software and CRM.

Qualifications

• 3+ years in event coordination, logistics, or related field.
• Experience managing vendor networks and complex logistics.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal abilities for remote work.
• Proficiency with event management software, CRM, and MS Office.
• Ability to work independently and handle multiple priorities remotely.
• Bachelor's degree in Hospitality/Event Management or related field preferred.

Responsibilities

• Coordinate planning and execution of catering logistics for virtual and hybrid events with timely attendee delivery.
• Manage relationships with approved food and beverage vendors, negotiate contracts and monitor performance.
• Develop detailed catering plans including attendee lists, delivery addresses, menus, and dietary restrictions.
• Use event management software and CRM to track orders, manage budgets, and generate reports.
• Liaise with clients to confirm details, gather requirements, and update on catering arrangements.
• Troubleshoot logistics issues or client concerns related to catering delivery in real-time.
• Ensure vendors adhere to food safety, quality, and delivery standards.
• Collaborate with production teams to integrate catering into overall event experience.
• Manage catering budgets, process invoices, and reconcile expenses.
• Contribute to developing operational procedures for remote event catering for clients.

Skills

Event coordination

Logistics management

Vendor management

Client communication

Remote work

CRM proficiency

MS Office

Education

Bachelor's degree preferred

Tools

Event management software

CRM systems

Microsoft Office Suite

Job description

About the Role

Our client, a leader in creating engaging virtual and hybrid events, is seeking a dedicated and highly organized Virtual Event Catering Coordinator to join their fully remote team. This role is essential for orchestrating the seamless delivery of catering experiences directly to event attendees in their homes or offices. You will be responsible for liaising with clients to understand their event needs, managing vendor relationships for food and beverage delivery, coordinating logistics across multiple locations, and ensuring timely execution of all catering aspects. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and outstanding communication capabilities, with a proven ability to manage complex projects remotely. You will leverage technology to track orders, manage budgets, and communicate effectively with clients, vendors, and internal stakeholders. This position requires a proactive approach to problem-solving and a deep understanding of the unique challenges and opportunities presented by remote catering solutions. If you are passionate about delivering exceptional event experiences and excel in a remote work environment, this is an exciting opportunity to contribute to innovative virtual events. Join us in shaping the future of remote hospitality and delivering unparalleled culinary experiences across **Bloemfontein** and beyond, all from the comfort of your home office.

Key Responsibilities

• Coordinate the planning and execution of catering logistics for virtual and hybrid events, ensuring timely delivery to attendees.
• Manage communication and relationships with a network of approved food and beverage vendors, negotiating contracts and monitoring performance.
• Develop and maintain detailed event catering plans, including attendee lists, delivery addresses, menu selections, and dietary restrictions.
• Utilize event management software and CRM systems to track orders, manage budgets, and generate reports.
• Liaise directly with clients to confirm event details, gather requirements, and provide updates on catering arrangements.
• Troubleshoot and resolve any logistical issues or client concerns related to catering delivery in real-time.
• Ensure all vendors adhere to food safety, quality, and timely delivery standards.
• Collaborate with the virtual event production team to ensure seamless integration of catering into the overall event experience.
• Manage catering budgets, process invoices, and reconcile expenses efficiently.
• Contribute to the development and refinement of operational procedures for virtual event catering services for **Bloemfontein** clients.

Requirements

• Minimum of 3 years of experience in event coordination, logistics management, or a related role within the hospitality or events industry.
• Proven experience in managing vendors and complex logistical operations.
• Excellent organizational and time-management skills, with a keen eye for detail.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and vendors remotely.
• Proficiency in event management software, CRM systems, and the Microsoft Office Suite.
• Ability to work independently, manage priorities effectively, and thrive in a remote work environment.
• A proactive, problem-solving attitude and the ability to remain calm under pressure.
• Understanding of food safety and handling protocols is advantageous.
• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field is preferred.
• Demonstrated ability to adapt to new technologies and virtual collaboration tools.

Benefits

• Fully remote work arrangement, offering flexibility and work-life balance.
• Competitive salary and potential for performance-based bonuses.
• Comprehensive health and wellness benefits package.
• Opportunities for professional development and career advancement.
• Contribution to innovative and cutting-edge virtual events.
• Access to advanced event technology and resources.
• Collaborative and supportive remote team culture.
• Home office stipend for essential equipment and internet connectivity.
• Be part of a company that is redefining the event industry for the digital age, serving clients in **Free State**.
• Direct impact on the success and attendee satisfaction of high-profile virtual events.