Remote Event Catering Coordinator

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Medical aid

Professional development

Remote work

Job summary

Placements24 is seeking a Remote Event Catering Coordinator to orchestrate catering for virtual and hybrid events from a global base. You will manage orders, liaise with caterers, and ensure timely delivery while maintaining excellent client service.

The role requires strong organizational skills, proactive problem solving, and the ability to work independently in a remote setup. A reliable internet connection and home office are essential for success in this position.

Qualifications

• Proven experience in event coordination or catering administration.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication for client/vendor interaction.
• Proficiency with online collaboration tools and project management software.
• Ability to work independently, manage time, and meet deadlines remotely.
• Proactive problem-solving and sense of responsibility.
• Familiarity with food service operations and basic food safety.
• Genuine interest in events and hospitality industry.
• Reliable internet connection and dedicated home office setup.

Responsibilities

• Coordinate catering orders for virtual and hybrid events, ensuring client specs are met.
• Liaise with preferred caterers to confirm menus, availability, and delivery schedules.
• Manage event timelines and communicate with clients and vendors.
• Track order statuses, delivery confirmations, and client feedback.
• Troubleshoot issues related to catering orders or deliveries.
• Maintain organized digital records of events, orders, and communications.
• Assist in sourcing new catering partners and nurturing existing relationships.
• Ensure food safety guidelines are followed throughout ordering and delivery.
• Provide exceptional customer service and support to clients during the event process.
• Collaborate with the event planning team to align catering with event objectives.

Skills

Remote event coordination

Catering administration

Excellent communication

Organizational skills

Time management

Problem solving

Food safety awareness

Independent work

Tools

Project management software

Virtual collaboration tools

Job description

About the Role

Our client, a forward-thinking company specializing in virtual and hybrid event catering solutions, is seeking a highly organized and proactive Remote Event Catering Coordinator. This position is integral to ensuring the seamless delivery of culinary experiences for clients participating in remote events. You will be responsible for managing catering logistics from order placement to delivery confirmation, liaising with a network of approved catering partners, and ensuring client satisfaction. This role operates entirely remotely, allowing you to contribute your expertise from anywhere. The ideal candidate is a meticulous planner with excellent communication skills and a passion for delivering exceptional service in a virtual environment. You will play a vital role in expanding our client's reach and enhancing the attendee experience for events managed from their Nelspruit base but served globally.

Key Responsibilities

• Coordinate catering orders for virtual and hybrid events, ensuring all client specifications are met.
• Liaise with a network of preferred caterers to confirm menus, availability, and delivery schedules.
• Manage event timelines and ensure timely communication with clients and vendors.
• Track order statuses, delivery confirmations, and client feedback.
• Troubleshoot and resolve any issues related to catering orders or deliveries.
• Maintain organized digital records of all event details, orders, and communications.
• Assist in sourcing new catering partners and maintaining relationships with existing ones.
• Ensure compliance with food safety guidelines throughout the ordering and delivery process.
• Provide exceptional customer service and support to clients throughout the event process.
• Collaborate with the event planning team to align catering services with overall event objectives.

Requirements

• Proven experience in event coordination, catering administration, or a similar logistical role.
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills for effective client and vendor interaction.
• Proficiency in using online collaboration tools, project management software, and virtual communication platforms.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• A proactive approach to problem-solving and a strong sense of responsibility.
• Familiarity with food service operations and basic understanding of food safety is a plus.
• A genuine interest in the events and hospitality industry.
• Must have a reliable internet connection and a dedicated home office setup.
• Based in South Africa, with the ability to work within specified time zones relevant to Nelspruit operations.

Benefits

This is a fully remote position offering a competitive salary and the flexibility to work from home. Our client provides comprehensive medical aid, opportunities for professional development, and the chance to be part of an innovative company redefining event catering. You will work with a dynamic team dedicated to delivering outstanding remote experiences and contribute to the growth of a cutting-edge service in the events sector.