Senior Remote Admin and Project Coordination Lead

Placements24; Bellville; Hybrid; ZAR 420,000 - 600,000; Full time

Job summary

Placements24 is seeking a Senior Administrative Coordinator for a fully remote role within South Africa. The ideal candidate has 5+ years in senior administrative or project coordination and excels in organizing, budgeting, and stakeholder liaison.

Responsibilities include coordinating multi-project admin tasks, developing workflows, organizing virtual meetings, and managing travel and documentation. Candidates should thrive in a remote-first environment and demonstrate proactive problem-solving.

Qualifications

• Minimum of 5 years in a senior administrative or project coordination role.
• Strong organizational and time-management skills in a fast-paced environment.
• Proficient with project management and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work autonomously in a remote setting.

Responsibilities

• Coordinate and manage administrative activities for multiple project teams, ensuring seamless operations.
• Develop and implement efficient administrative procedures and workflows.
• Schedule and organize virtual meetings, workshops, and training sessions, including preparing agendas and taking minutes.
• Manage travel arrangements for team members, including flights, accommodation, and visa applications where necessary.
• Maintain and update project documentation, databases, and reporting systems.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and resolving issues promptly.
• Assist in the preparation of budget reports, expense tracking, and invoice processing.
• Onboard new team members by providing necessary administrative support and information.
• Conduct research and compile data for reports and presentations as required.
• Ensure compliance with company policies and procedures in all administrative tasks.

Skills

Organizational skills

Remote work

Communication

Tools

Asana

Trello

Jira

Zoom

Slack

Microsoft Teams

Word

Excel

PowerPoint

Outlook

Google Workspace

Job description

Placements24 is seeking a Senior Administrative Coordinator for a fully remote role within South Africa. The ideal candidate has 5+ years in senior administrative or project coordination and excels in organizing, budgeting, and stakeholder liaison.

Responsibilities include coordinating multi-project admin tasks, developing workflows, organizing virtual meetings, and managing travel and documentation. Candidates should thrive in a remote-first environment and demonstrate proactive problem-solving.