Remote Executive Admin Specialist - South Africa

Placements24; Pietermaritzburg; Hybrid; ZAR 86,000 - 105,000; Full time

Benefits offered by this job

Remote work

Professional development

Collaborative virtual team

Competitive salary

Job summary

Placements24 in South Africa is seeking a Senior Administrative Assistant to join a fully remote team. You will provide high-level administrative support to senior management, manage calendars, travel arrangements, and expense reporting, and help with documentation and reporting.

Ideal candidates have at least five years in administrative roles, excellent communication, and strong organizational skills. Proficiency in Microsoft Office and G Suite, plus experience with virtual collaboration

Qualifications

• Minimum of 5 years of proven experience in an administrative support role.
• Proficiency in Microsoft Office and G Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Tertiary qualification in Business Administration or related field preferred but not mandatory with substantial experience.

Responsibilities

• Provide comprehensive administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
• Organise and prepare materials for meetings, presentations, and reports, ensuring accuracy and professional presentation.
• Maintain and update organised filing systems, both digital and physical, ensuring easy retrieval of information.
• Coordinate project-related tasks and deadlines, tracking progress and providing regular updates to relevant stakeholders.
• Assist with onboarding processes for new remote employees, ensuring a smooth integration into the team.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Conduct research and compile data as required for various projects and reports.
• Liaise with internal departments and external partners to ensure seamless communication and collaboration.

Skills

5+ years admin experience

Independence

Strong organizational skills

Attention to detail

Education

Business Administration or related field

Tools

Microsoft Office

G Suite

Zoom

Microsoft Teams

Slack

Job description

Placements24 in South Africa is seeking a Senior Administrative Assistant to join a fully remote team. You will provide high-level administrative support to senior management, manage calendars, travel arrangements, and expense reporting, and help with documentation and reporting.

Ideal candidates have at least five years in administrative roles, excellent communication, and strong organizational skills. Proficiency in Microsoft Office and G Suite, plus experience with virtual collaboration