Senior Executive Assistant / Office Manager

Virago Recruitment; Sandton; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Unknown boutique law firm in Sandton is seeking an Executive Assistant / Office Manager to support the Managing Partner. The role focuses on calendar management, travel coordination, and high-quality document preparation.

Applicants should have at least 5 years’ experience in a top-tier law firm, exceptional organizational skills, and the ability to work under pressure. Location is Sandton, and occasional after-hours work may be required.

Qualifications

• Minimum 5 years’ experience as an Executive Assistant at a well-established law firm (essential)
• Experience managing complex calendars and international travel for a senior executive or partner
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to remain calm and effective under pressure and tight deadlines
• Flexibility to work outside standard hours when required

Responsibilities

• Proactively manage the Managing Partner’s calendar, scheduling and prioritizing meetings, calls, and appointments across multiple time zones
• Arrange domestic and international travel itineraries, including flights, accommodation, visas, and ground transport with contingency planning for last-minute changes
• Prepare, proofread, and format correspondence, presentations, and client-facing materials to a high standard
• Coordinate and prepare materials for board meetings, client meetings, and firm events
• Manage expense reporting, invoicing support, and reconciliation of the Managing Partner’s expenses
• Handle sensitive and confidential information relating to clients and firm matters with absolute discretion

Skills

Executive Calendar Management

International Travel Arrangements

Communication Skills

Organizational Skills

MS Office Proficiency

Independent Working

Discretion & Confidentiality

Pressure Management

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Boutique law firm in Sandton is looking for a Executive Assistant / Office Manager to join their team.

Location: Sandton (Candidate's must reside within 25 km of Sandton)

Key Responsibilities

• Proactively manage the Managing Partner’s calendar, scheduling and prioritizing meetings, calls, and appointments across multiple time zones
• Arrange domestic and international travel itineraries, including flights, accommodation, visas, and ground transport, with contingency planning for last-minute changes
• Prepare, proofread, and format correspondence, presentations, and client-facing materials to a high standard
• Coordinate and prepare materials for board meetings, client meetings, and firm events
• Manage expense reporting, invoicing support, and reconciliation of the Managing Partner’s expenses
• Handle sensitive and confidential information relating to clients and firm matters with absolute discretion

Requirements

• Minimum 5 years’ experience as an Executive Assistant at a well-established law firm (essential)
• Demonstrable experience managing complex calendars and international travel arrangements for a senior executive or partner
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to remain calm, composed, and effective under pressure and tight deadlines
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology
• Ability to work independently, take initiative, and anticipate the needs of the Managing Partner
• Flexibility to work outside standard hours when required by the demands of the role