Legal Office Manager

Virago Recruitment; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Virago Recruitment represents a reputable law firm in Sandton seeking an experienced Office Manager / Personal Assistant to support attorneys and the management team.

You will oversee day-to-day office administration, manage complex diaries, arrange travel, prepare meetings, and assist with billing and client communications in a fast-paced legal setting. Attention to confidentiality and organisational excellence is essential.

Qualifications

• 3–5 years of experience in Office Manager / Personal Assistant or similar role.
• Experience in a law firm or professional services environment.
• Matric/Grade 12 and relevant office administration qualification advantageous.

Responsibilities

• Oversee day-to-day administration and office operations.
• Manage diaries, appointments and travel arrangements.
• Prepare meeting packs, agendas and minutes; handle confidential information.
• Assist with billing, invoices and financial processes as required.
• Liaise with clients, service providers and external stakeholders.

Skills

Diary management

Communication skills

Administrative coordination

Client liaison

Education

Matric / Grade 12

Office Administration qualification

Tools

MS Office Suite

Filing systems

Billing software

Job description

Office Manager / Personal Assistant

Location: Sandton, Johannesburg

Industry: Legal / Law Firm

A reputable law firm based in Sandton is seeking an experienced and highly organised Office Manager / Personal Assistant to provide comprehensive administrative, operational and personal support to the attorneys and management team. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, managing administrative functions, coordinating schedules and providing professional support in a fast-paced legal environment.

Key Responsibilities

Office Management

• Oversee the day-to-day administration and smooth running of the law firm’s office.
• Manage office supplies, stationery, equipment and general office requirements.
• Coordinate maintenance, service providers and office-related matters.
• Assist with office policies, procedures and administrative processes.
• Manage incoming and outgoing correspondence, emails and telephone calls.
• Coordinate meetings, appointments and office events.
• Maintain an organised and professional office environment.
• Liaise with clients, service providers and external stakeholders in a professional manner.

Personal Assistant Duties

• Provide high-level administrative and personal assistance to attorneys and management.
• Manage complex diaries, appointments and meeting schedules.
• Arrange meetings, travel, accommodation and other logistical requirements.
• Prepare agendas, meeting packs, minutes and follow-up actions where required.
• Handle confidential correspondence and sensitive information with discretion.
• Assist with preparation of presentations, reports and other documents.
• Monitor deadlines and ensure that important tasks and appointments are followed up.
• Coordinate communication between management, staff, clients and external stakeholders.

Legal / Law Firm Administration

• Assist attorneys with general administrative and legal support where required.
• Maintain electronic and physical filing systems.
• Assist with the opening, maintenance and closing of client files.
• Ensure documents and correspondence are accurately recorded and stored.
• Assist with billing, invoices, payments and general administrative financial processes where required.
• Liaise with courts, counsel, clients, service providers and other legal professionals as needed.
• Ensure strict confidentiality of client and firm information.

Requirements

• Matric / Grade 12.
• Relevant qualification in Office Administration, Business Administration, Secretarial Studies or a related field is advantageous.
• Minimum 3–5 years’ experience in an Office Manager, Personal Assistant, Executive Assistant or similar role.
• Previous experience within a law firm or professional services environment is non - negotiable.

Please send your CV to [e-mail]