Senior Executive Assistant / Office Manager

Virago Recruitment; Gauteng; On-site; ZAR 320,000 - 520,000; Full time

Job summary

Virago Recruitment is assisting a boutique law firm in Sandton to recruit an Executive Assistant / Office Manager. The role focuses on supporting the Managing Partner with calendar management, travel coordination, and high‑quality admin tasks.

You will prepare materials for meetings, handle confidential information, coordinate events, and ensure smooth day-to-day operations. Requires minimum 5 years’ EA experience in a law firm and excellent communication and organizational skills.

Qualifications

• Minimum 5 years’ experience as an Executive Assistant at a law firm.
• Experience managing complex calendars and international travel for a senior executive.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to remain calm under pressure and meet tight deadlines.
• Strong MS Office proficiency and office technology.
• Ability to work independently, take initiative, and anticipate needs.
• Flexibility to work outside standard hours when required.

Responsibilities

• Proactively manage the Managing Partner’s calendar across multiple time zones.
• Arrange domestic and international travel itineraries with contingency planning.
• Prepare, proofread, and format correspondence, presentations, and client materials.
• Coordinate and prepare materials for board meetings, client meetings, and firm events.
• Manage expense reporting, invoicing support, and reconciliation of expenses.
• Handle sensitive and confidential information with absolute discretion.

Skills

Calendar management

Travel coordination

Verbal and written communication

Organizational skills

Discretion

Independent work

Pressure handling

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Boutique law firm in Sandton is looking for a Executive Assistant / Office Manager to join their team.

Location: Sandton (Candidate's must reside within 25 km of Sandton)

Key Responsibilities

• Proactively manage the Managing Partner’s calendar, scheduling and prioritizing meetings, calls, and appointments across multiple time zones
• Arrange domestic and international travel itineraries, including flights, accommodation, visas, and ground transport, with contingency planning for last-minute changes
• Prepare, proofread, and format correspondence, presentations, and client-facing materials to a high standard
• Coordinate and prepare materials for board meetings, client meetings, and firm events
• Manage expense reporting, invoicing support, and reconciliation of the Managing Partner’s expenses
• Handle sensitive and confidential information relating to clients and firm matters with absolute discretion

Requirements:

• Minimum 5 years’ experience as an Executive Assistant at a well-established law firm (essential)
• Demonstrable experience managing complex calendars and international travel arrangements for a senior executive or partner
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to remain calm, composed, and effective under pressure and tight deadlines
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology
• Ability to work independently, take initiative, and anticipate the needs of the Managing Partner
• Flexibility to work outside standard hours when required by the demands of the role