Senior Catering Event Coordinator

Placements24; Sandton; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Pension fund

Exposure to exclusive events

Job summary

Placements24 is seeking a highly organized Senior Catering Event Coordinator for our luxury catering and event design client in Sandton. This role focuses on planning and delivering high-profile events, coordinating with clients, culinary teams, and staff to bring bespoke visions to life in a hybrid work model.

You will manage timelines, budgets, vendor relationships, on-site execution, and post-event follow-up, while maintaining exceptional client service.

Qualifications

• 4+ years in event planning, catering coordination, or event management.
• Experience with luxury/high-profile events preferred.
• Strong communication and multitasking abilities.

Responsibilities

• Plan and manage all aspects of catering events from client consultation to on-site execution and post-event follow-up.
• Create timelines, budgets, and logistics ensuring coordination across teams.
• Coordinate with clients to understand vision, preferences and requirements.

Skills

Event planning

Client management

Communication

Time management

Attention to detail

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a leading luxury catering and event design company in Sandton , is seeking a highly organized and client-focused Senior Catering Event Coordinator. This role is instrumental in managing the successful planning and execution of high-profile events, ensuring an exceptional experience for clients and their guests. You will work collaboratively with clients, culinary teams, and event staff to bring unique visions to life. This position operates on a hybrid model, offering a blend of remote work for planning and administrative tasks, and on-site presence for client consultations, venue visits, and event oversight. The ideal candidate possesses excellent communication skills, a meticulous attention to detail, and a passion for creating memorable events within the luxury segment of the market.

Key Responsibilities

• Manage all aspects of catering event planning, from initial client consultation and proposal development to on-site execution and post-event follow-up.
• Develop detailed event timelines, budgets, and logistical plans, ensuring all elements are coordinated seamlessly.
• Liaise closely with clients to understand their vision, preferences, and specific event requirements, providing expert guidance and recommendations.
• Coordinate with internal culinary and service teams to ensure menu execution, food quality, and service standards meet the highest expectations.
• Source and manage external vendors, including venues, décor specialists, and entertainment providers.
• Oversee event setup, manage on-site staff, and ensure a flawless execution of service on the day of the event.
• Troubleshoot and resolve any issues that arise during planning or on the event day with professionalism and efficiency.
• Maintain strong client relationships, ensuring satisfaction and fostering repeat business.
• Stay current with luxury event trends, innovative catering concepts, and industry best practices.

Requirements

• A minimum of 4 years of experience in event planning, catering coordination, or event management, preferably within the luxury sector.
• Demonstrated experience in managing complex and high-stakes events.
• Exceptional organizational, multitasking, and time management skills.
• Strong interpersonal and communication skills, with the ability to build rapport and influence clients and stakeholders.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively in a hybrid model, balancing remote responsibilities with on-site requirements.
• Creative thinking and problem-solving abilities.
• Flexibility to work evenings, weekends, and public holidays as dictated by event schedules.
• A proactive attitude and a commitment to delivering outstanding results.

Benefits

• Competitive salary and performance-based incentives.
• Opportunities for professional growth and development in luxury event management.
• Exposure to exclusive events and high-profile clientele.
• Hybrid work model offering flexibility.
• Contribution towards a pension fund.
• A stimulating and creative work environment.