Senior Administrator - Finance & Operations | Auto Service

Select Motor Recruitment; Pretoria; On-site; ZAR 167,000 - 246,000; Full time

Benefits offered by this job

Provident fund

Job summary

Select Motor Recruitment in Pretoria seeks an experienced Administrator to manage day-to-day branch administration, accounts payable/receivable, bank reconciliations, audits, payroll, and HR file maintenance. The role covers CAPISOL uploads, invoicing, and portal access across DISCOVERY/IUA/TUTUKA for vouchers.

The ideal candidate will be organised, reliable, and able to support store objectives with attention to detail and compliance.

Qualifications

• Grade 12 / Matric.
• Minimum 1–2 years’ experience in retail industry in similar position.
• Prefer more than 2 years’ experience in retail industry in similar position.
• Understanding of full Junior Administrator function.
• Understanding of all Policies and Procedures.
• Understanding of Financial System (SAGE X3).
• Understanding of In-house systems (EVAR, SHAREPOINT, CAPISOL).
• Confident in spotting fraudulent actions.
• Must work Saturdays and overtime as required.
• Must work Public Holidays where requested.
• Must participate in Stocktakes.
• Must be presentable (Front-line position).
• Ability to work with people constantly & consistently.
• Assist with Housekeeping duties where required.
• Valid driver’s license
• Motor Industry experience preferable!

Responsibilities

• Process GRV’s / GRS’s as per policy.
• Process IBT’s / Reversal of IBT’s as per policy.
• Process Credit notes as per policy.
• Monitor & report on Cash sale and DRS outstanding.
• Daily filing (Banking, Invoices, Picking Slips, Credit Notes, IBO’s, IBO Picking Slips).
• Resolve queries from different departments by deadlines.
• Respond to e-mails.
• Handle Petty Cash, reconciling Petty Cash.
• Monitor, update Fuel spend recon.
• Control use of Manual order book.
• Authorization on banking issues where required.
• Monitor / coach / mentor Junior Administrator functions.
• Upload of ALL Invoices on CAPISOL.
• Keep Railage book up to date.
• Training to Junior Administrator on all Admin aspects.

Skills

Organisational skills

Office administration

Financial basics

Education

Grade 12 / Matric

Tools

SAGE X3

EVAR

SHAREPOINT

CAPISOL

Job description

Select Motor Recruitment in Pretoria seeks an experienced Administrator to manage day-to-day branch administration, accounts payable/receivable, bank reconciliations, audits, payroll, and HR file maintenance. The role covers CAPISOL uploads, invoicing, and portal access across DISCOVERY/IUA/TUTUKA for vouchers.

The ideal candidate will be organised, reliable, and able to support store objectives with attention to detail and compliance.