Admin Supervisor – Car Rental industry – Cape Town, Western Cape

Hire Resolve; Wes-Kaap; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Hire Resolve's client in the Car Rental industry is urgently seeking an Admin Supervisor in Cape Town, Western Cape. The role focuses on overseeing administrative tasks, managing stock and supplier relations, and supporting HR functions for the Workshop & Panelshop.

You will coordinate with HQ and Wheelsys, handle cash processes and purchase orders, and drive efficient administrative workflows across departments to ensure smooth daily operations.

Qualifications

• 2-6 years of administrative experience, including supervisory roles.
• Excellent organizational, multitasking and time-management abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and Wheelsys or similar software.

Responsibilities

• Oversee and perform admin duties including quotations, purchase orders, invoices.
• Ensure documentation is sent to HQ and uploaded to Wheelsys.
• Manage petty cash and EFT payment requests.
• Handle HR tasks for Workshop & Panelshop including payroll, leave, onboarding.
• Manage parts, stock, inventory and supplier liaison.
• Oversee electrical maintenance and project records.
• Manage vehicle repairs and coordination with claims/airport staff.

Skills

Administrative supervision

Organizational skills

Multitasking

Time management

Communication skills

Interpersonal skills

Leadership

Tools

Microsoft Office

Wheelsys

Job description

Hire Resolve's client in the Car Rental industry is urgently seeking the expertise of a Admin Supervisor in Cape Town, Western Cape.

Responsibilities:

• Overseeing and performing administrative duties such as obtaining quotations, creating purchase orders, updating spreadsheets, and processing invoices.
• Ensuring complete documentation is sent to HQ and uploaded to Wheelsys.
• Managing petty cash and submitting EFT payment requests when accounts aren't available.
• Handling HR tasks for the Workshop & Panelshop, including payroll, overtime, staff queries, injury on duty cases, uniforms, leave submissions, and new staff onboarding and interviews.
• Managing parts, stock, and inventory by following up on outstanding parts, obtaining ETAs and SA order numbers, resolving account queries, liaising with suppliers, performing mini stock counts, and managing Wash Bay stock.
• Overseeing electrical maintenance, equipment, and mini projects, which involves tracking machinery services, ensuring equipment is maintained, updating spreadsheets, liaising with electricians and suppliers, and assisting with project record-keeping.
• Managing claims and maintenance, including booking vehicles for repairs, creating quotations, generating work orders, ordering parts, following up on purchase orders, coordinating with various departments, uploading documents to Wheelsys, creating branch claims, and liaising with airport staff and the claims department.

Requirements:

• 2-6 years of administrative experience, including supervisory roles.
• Exceptional organizational skills, multitasking, and time management.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and other office & software.
• Leadership skills for staff management and budget oversight.

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.

• Our client is offering a highly competitive salary for this role based on experience.